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Executive Assistant (Remote, Full-Time)
Support to Senior Partners | High-Focus Administrative Role
Overview
We are seeking a highly organized, detail-driven Executive Assistant to provide dedicated administrative and executive support to two senior Partners in a fast-moving, professional services environment. This is a pure Executive Assistant role focused on calendar ownership, travel coordination, meeting preparation, and follow-through.
This position is not about working long hours, but it does require focus, structure, consistency, and a steady productive rhythm throughout the day. The ideal candidate is methodical, proactive, and comfortable owning recurring daily tasks without constant direction.
If you thrive in structured environments, enjoy bringing order to busy calendars, and take pride in reliable execution, we’d love to hear from you.
Key Responsibilities
Executive Calendar Management
- Own and manage complex calendars for two senior Partners
- Schedule internal and external meetings, confirm in-person appointments, and resolve conflicts proactively
- Coordinate meetings across multiple time zones with accuracy and foresight
- Maintain clean, well-structured calendars that allow executives to operate efficiently
Travel Coordination
- Plan and book executive travel including flights, hotels, and rental cars
- Manage itinerary details, confirmations, and last-minute changes
- Troubleshoot travel disruptions calmly and efficiently
Meeting Notes & Administrative Follow-Up
- Compile, document, and enter meeting notes accurately and on time
- Track action items and ensure follow-through
- Support ad hoc research and administrative projects, summarizing findings clearly
Team & Operations Support
- Provide occasional administrative support to the wider team as needed
- Assist with internal initiatives that require organization, documentation, or scheduling
What We’re Looking For
- 3-4+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
- Strong experience with calendar management, scheduling, and executive support
- Advanced English proficiency (C1–C2) with excellent written and verbal communication
- Tech-savvy and comfortable using:
- Google Workspace, Outlook
- Project management and productivity tools
- Copilot, Vimcal, Sanebox, DealCloud (or similar tools)
- Highly methodical and structured in how you organize your day
- Proactive and self-directed with the ability to maintain momentum without micromanagement
- Strong sense of ownership, follow-through, and professional discretion
- Reliable work-from-home setup with stable internet and personal computer
Why Join Us
- 100% remote, full-time Executive Assistant role
- Work with a professional, values-driven team that prioritizes clarity, accountability, and excellence
- Paid time off and holidays aligned with U.S. and local calendars
- Private healthcare contribution through our benefit partners
- Ongoing professional development, including executive coaching support
- A role where your organization, consistency, and reliability truly make an impact
Ready to Apply?
If you are an experienced Executive Assistant looking for a remote role that values structure, focus, and proactive support, we encourage you to apply today.
👉 Learn more about our team and culture: https://www.weremoto.com/about-us
Spanish-Speaking Administrative & Operations Virtual Assistant
📌 Rol: Spanish-Speaking Administrative & Operations Virtual Assistant
🌎 Ubicación: 100% remoto (Colombia)
💼 Tipo de Contrato: Part-Time (20 hs/semana) → posibilidad de Full-Time (40 hs)
🎓 Formación: No especificado
📋 Descripción General
Buscan un/a Virtual Assistant hispanohablante para apoyar a una firma de gestión para contratistas que brinda servicios contables, fiscales, administrativos y operativos. El rol inicia con soporte administrativo tipo recepción y puede crecer hacia bookkeeping, payroll, marketing y operaciones. Ideal para alguien organizado/a, detallista y cómodo/a hablando con clientes.
📋 Responsabilidades Principales
• Confirmar y agendar citas con contadores internos y hacer follow-up con clientes.
• Atender y realizar llamadas con clientes hispanohablantes.
• Mantener registros, notas de clientes, data entry y soporte administrativo general.
• Actualizar CRM o sistemas internos.
• En fase de crecimiento: apoyo en QuickBooks (categorizar gastos y reconciliaciones), envío de invoices y seguimiento de pagos, preparación de timesheets y soporte de payroll (ejecución final interna).
• Apoyo en outreach: llamadas, agendar citas y solicitar reviews.
• (Nice to have) Crear flyers simples y apoyar comunicaciones/marketing.
🎯 Requisitos
• Español fluido (oral y escrito).
• Comodidad para hablar por teléfono con clientes.
• Organización, seguimiento y precisión en tareas repetitivas.
• Comunicación profesional, actitud proactiva y ganas de aprender sistemas internos.
🏖️ Beneficios
• $700–$1,100 USD/mes.
• 100% remoto.
• $50 birthday bonus.
• $200 testimonial bonus.
• $300 tenure bonus cada 6 meses.
• $500 raffle mensual.
• NO TRACKER.
Administrative & Program Operations Virtual Assistant
📌 Rol: Administrative & Program Operations Virtual Assistant
🌎 Ubicación: 100% remoto (Worldwide)
💼 Tipo de Contrato: Independent Contractor | Part-Time (10–20 hs/semana)
🎓 Formación: No especificado
📋 Descripción General
20four7VA busca un/a Senior-level Administrative & Program Operations Virtual Assistant para apoyar a una organización de liderazgo y coaching. El rol se enfoca en ordenar, estructurar y sistematizar materiales, programas y operaciones, pasando luego a soporte operativo continuo. Ideal para perfiles muy organizados, orientados a procesos y con experiencia en negocios de servicios, coaching o educación.
📋 Responsabilidades Principales
• Organizar archivos digitales, documentos y drives compartidos en sistemas claros.
• Centralizar recursos de programas de liderazgo, coaching y parenting en una librería interna.
• Crear SOPs, trackers y workflows operativos.
• Coordinar workshops y eventos (scheduling, listings y follow-ups).
• Apoyar promoción de eventos y recursos vía email y redes (posts, reminders).
• Mantener seguimiento operativo, comunicación básica con leads y reportes de avances.
🎯 Requisitos
• Experiencia senior como Business Support VA, Executive Assistant u Operations Assistant.
• Fuertes habilidades de organización y construcción de procesos desde cero.
• Experiencia con coaches, educadores, nonprofits o negocios de servicios (preferido).
• Inglés escrito y oral sólido.
• Perfil tech-savvy, discreto y profesional con información sensible.
• Disponibilidad lun–vie con solapamiento EST (10 AM–4 PM, flexible).
🏖️ Beneficios
• Trabajo remoto part-time (10–20 hs/semana).
• Horario flexible dentro de EST.
• Proyecto con alto impacto organizacional.
Remote Bilingual Administrative Assistant
📌 Rol: Remote Bilingual Administrative Assistant (English/Spanish) – LATAM
🌎 Ubicación: 100% remoto (Latinoamérica)
💼 Tipo de Contrato: Full-Time
🎓 Formación: Bachelor’s o Associate’s degree (preferido)
📋 Descripción General
Valatam busca un/a Administrative Support Assistant bilingüe (inglés/español) para apoyar a clientes globales desde Latinoamérica. Es un rol remoto para perfiles organizados y detallistas, con foco en documentación, gestión de archivos, comunicación y tareas administrativas generales.
📋 Responsabilidades Principales
• Documentar procesos y mantener registros precisos.
• Subir, organizar y administrar archivos en Google Drive.
• Realizar data entry y reportes internos.
• Gestionar emails y comunicación con clientes y vendors.
• Apoyar en research y manejo de documentación.
• Otras tareas relacionadas según necesidad.
🎯 Requisitos
• Inglés fluido (C1/C2) y español.
• 1–5 años de experiencia en administración o virtual assistance.
• Manejo de Google Workspace y Microsoft Office.
• Buenas habilidades de comunicación y resolución de problemas.
• Home office silencioso, internet estable (≥10 Mbps down / 2 Mbps up) y conexión de respaldo.
• Importante: durante los primeros 4 meses se requiere trabajar desde los países indicados y sin compromisos de viaje.
🏖️ Beneficios
• Rango mensual equivalente: USD $696–$1,044 (según experiencia).
• Incrementos anuales.
• Bonos discrecionales de clientes (80% otorgan bonos de fin de año).
• 7 feriados federales de EE. UU. + 4 días PTO pagos.
• Stipend mensual de seguro médico (post-induction).
• Bonos por cumpleaños/aniversario + Gym/Wellness allowance.
• Clases fitness online ilimitadas + eventos de empresa y celebraciones de Navidad.
• Great Place to Work 2025–2026 (según la empresa).
Executive Assistant
Overview
We are hiring a highly capable Executive Assistant to support leadership who leads a creative agency and multiple initiatives. This is a robust, high-trust role that combines executive support, travel and logistics, sales enablement, and personal administration.
You will operate as a true right hand. You anticipate needs, protect time, keep systems organized, and ensure follow-through across priorities. The ideal candidate is calm under pressure, exceptionally organized, comfortable drafting high-quality communication, and able to manage both business and personal logistics with discretion.
Core Responsibilities
1) Executive Support and Time Protection
- Own complex calendar management across multiple workstreams and time zones
- Create a weekly schedule that reflects priorities, focus time, and recovery time
- Gatekeep meetings: assess purpose, ensure agenda and attendees are right, reduce low-value meetings
- Build and maintain recurring rhythms (weekly priorities, client reviews, internal check-ins)
- Prepare daily and weekly briefing packets: schedule, call notes, background, goals, and decision points
- Capture action items after key meetings and drive follow-through with stakeholders
- Maintain a “waiting on” list and ensure nothing goes stale
2) Inbox, Communication, and Executive Presence
- Manage inbox triage: prioritize, draft replies, and escalate what matters
- Draft high-quality emails in the executive’s voice across clients, partners, and internal team
- Maintain templates and message libraries for common scenarios
- Track responses, follow-ups, and deadlines tied to communications
- Proof and polish outbound communication for clarity, tone, and accuracy
- Coordinate sensitive communication with professionalism and discretion
3) Sales, Outreach, and Pipeline Support
- Maintain lead and relationship trackers, pipeline status, and follow-up schedules
- Prepare outbound outreach emails tailored to each prospect (light research included)
- Coordinate introductions and nurture threads with timely follow-ups
- Support proposal and pitch workflow: gather inputs, schedule internal reviews, and ensure on-time sends
- Prepare meeting briefs for sales calls: background, relationship context, goals, next steps
- Ensure CRM or tracking systems stay clean and current (even if lightweight)
- Track referrals and create a system for consistent relationship maintenance
4) Travel Planning and Itinerary Management
- Own end-to-end travel planning across business and personal travel
- Build travel options that optimize for time, rest, budget, and time zone recovery
- Manage flights, hotels, ground transport, car services, and reservations
- Create detailed itineraries (including buffers, confirmation numbers, maps, check-in info)
- Proactively handle disruptions: delays, cancellations, rebooking, backups
- Coordinate packing lists, travel documents, and pre-travel preparation
- Track points, memberships, known traveler numbers, and preferences
- Plan trips with family logistics in mind when relevant
5) Household and Personal Administration
- Coordinate personal appointments, family scheduling, and key home logistics
- Manage vendor scheduling (home services, maintenance, repairs) and track follow-ups
- Keep a running list of personal tasks and ensure they are completed
- Support gifting, special occasions, and event coordination when needed
- Maintain important documents and records in an organized system
- Handle confidential matters with high discretion and professional judgment
6) Operations, Systems, and Process Improvement
- Build and maintain simple systems that reduce friction
- Organize files, documents, contact databases, and shared drives
- Maintain a master “admin dashboard” for priorities, deadlines, and recurring tasks
- Identify inefficiencies and propose improvements to workflows and tooling
- Coordinate with internal team members to keep operations aligned
7) Meeting Support and Logistics
- Schedule meetings across multiple stakeholders and time zones
- Ensure every key meeting has: agenda, pre-reads, decisions needed, and clear next steps
- Take notes for specific meetings and distribute recaps when required
- Coordinate workshop or offsite logistics: travel, materials, schedules, and vendors
- Manage event attendance, RSVPs, calendars, and prep where needed
8) Research
- Research support for activities that involve special projects as needed.
Qualifications
- 4+ years experience supporting an executive, founder, or senior leader in a high-velocity environment
- Exceptional written English, with confidence preparing executive-level emails
- Strong judgment, discretion, and ability to handle sensitive information
- Proven ability to manage complex travel and logistics
- Highly organized, detail-oriented, and proactive
- Calm under pressure, with strong problem-solving instincts
- Comfortable running systems and coordinating across stakeholders
- Proficient with Google Workspace; comfortable learning tools quickly
Working Style and Expectations
- Remote role with consistent overlap with US Pacific Time- Must work on PST
- High responsiveness during business hours
- Able to manage shifting priorities without losing track of commitments
Spanish-Speaking Administrative & Operations Virtual Assistant
📌 Rol: Spanish-Speaking Administrative & Operations Virtual Assistant
🌎 Ubicación: 100% remoto
💼 Tipo de Contrato: Part-Time (20 hs/semana) → posibilidad de Full-Time (40 hs)
🎓 Formación: No especificado
📋 Descripción General
Assist World busca un/a Virtual Assistant hispanohablante para apoyar a una firma de gestión para contratistas que brinda servicios contables, impositivos, administrativos y operativos a negocios de construcción y contratistas. El rol comienza con tareas administrativas estilo recepción y puede crecer hacia soporte contable, preparación de payroll, marketing y operaciones. Se requiere disponibilidad inicial en horario Arizona / MST.
📋 Responsabilidades Principales
• Confirmar y agendar turnos con contadores internos y hacer follow-up con clientes.
• Realizar y atender llamadas con clientes hispanohablantes (inbound y outbound).
• Mantener registros/notas de clientes, data entry y soporte administrativo general.
• Actualizar CRM o sistemas internos básicos.
• En fase de crecimiento: apoyo en bookkeeping (categorizar gastos y asistir en reconciliaciones), envío de invoices y seguimiento de pagos, preparación de timesheets y apoyo en payroll (ejecución final interna).
• Apoyo en outreach: llamadas a clientes, agendar citas, solicitar reviews y mantener comunicación profesional.
• (Nice to have) Crear flyers simples y apoyar comunicaciones/marketing siguiendo brand guidelines.
🎯 Requisitos
• Español fluido (oral y escrito).
• Comodidad para hablar con clientes por teléfono.
• Organización, seguimiento y precisión en tareas repetitivas/administrativas.
• Comunicación profesional, actitud proactiva y disposición para aprender sistemas internos.
🏖️ Beneficios
• $700–$1,100 USD/mes.
• 100% remoto.
• $50 bonus de cumpleaños.
• $200 testimonial bonus.
• $300 tenure bonus cada 6 meses.
• $500 raffle mensual.
• Sin tracker (“NO TRACKER. NO PROBLEM”).
Remote Risk Management Administrator
📌 Rol: Remote Risk Management Administrator
🌎 Ubicación: 100% Remoto (Latinoamérica)
💼 Tipo de Contrato: Full time
💰 Salario: USD $1,000 – $2,000 mensuales (pago por bank transfer o Thera)
🕒 Horario: Lunes a Viernes, 8:00 AM – 5:00 PM ET
📋 Descripción General
Buscan un/a Risk Management Administrator para coordinar, gestionar y dar seguimiento a actividades de risk management en múltiples compañías bajo el mismo ownership. El rol se enfoca en cobertura de seguros anual, renovaciones, auditorías, compliance y documentación, trabajando con equipos internos y proveedores de seguros.
📋 Responsabilidades Principales
• Administrar el programa de seguros para múltiples entidades (GL, workers’ comp, auto, cyber, professional liability y coberturas especializadas).
• Coordinar renovaciones anuales y gestionar coberturas para nuevas adquisiciones/equipamiento durante el año.
• Controlar COIs internos y de vendors para cumplir requisitos contractuales.
• Apoyar al equipo de contract management revisando requisitos de seguros y riesgo.
• Coordinar con equipos de proyecto, vendors y subcontractors para asegurar compliance de riesgo.
• Asistir en auditorías anuales y reporting interno relacionado a exposición de riesgo/seguros.
• Identificar posibles issues de riesgo y escalar a management cuando corresponda.
🎯 Requisitos
• Experiencia en insurance administration / risk management.
• Conocimiento de pólizas, certificados ACCORD 25 y procesos de claims.
• Plus: experiencia en construcción.
• Manejo de Microsoft Office.
• Perfil organizado, detallista, con buena comunicación y ritmo de trabajo ágil.
• Requisito de postulación: voice/video recording en inglés (mínimo 30 segundos).
💻 Requisitos de Hardware
Windows (no Mac), mínimo 16GB RAM, setup de doble monitor (2 pantallas), internet estable y espacio de trabajo quieto.
Remote Bilingual Administrative Assistant
📌 Rol: Remote Bilingual Administrative Assistant (English/Spanish) – LATAM
🌎 Ubicación: 100% remoto (LATAM)
💼 Tipo de Contrato: Full time
📋 Descripción General
Valatam busca un/a Administrative Support Assistant bilingüe para brindar soporte administrativo remoto a clientes, con foco en organización, documentación, manejo de archivos y comunicación. Es ideal para perfiles detallistas y ordenados que trabajen desde Latinoamérica.
📋 Responsabilidades Principales
• Documentar procesos y mantener registros actualizados.
• Subir y organizar archivos en Google Drive.
• Realizar data entry y tareas de reporting interno.
• Gestionar emails y comunicación con clientes y vendors.
• Apoyar investigación y manejo de documentos.
• Otras tareas similares o relacionadas.
🎯 Requisitos
• Inglés fluido (C1/C2) y español.
• 1–5 años de experiencia en administración o virtual assistance.
• Manejo de Google Workspace y Microsoft Office.
• Buena comunicación y habilidades de resolución de problemas.
• Home office silencioso + internet estable (≥10 Mbps down / 2 Mbps up) + conexión de respaldo.
• Bachelor’s o Associate’s degree (preferido).
🏖️ Beneficios
• Incrementos salariales anuales.
• Bonos discrecionales de clientes (mencionan que 80% otorgan bonos de fin de año).
• 7 feriados federales de EE. UU. + 4 días PTO pagos.
• Stipend mensual de seguro médico (después de inducción).
• Bonos de cumpleaños/aniversario + gym/wellness allowance.
• Clases online de fitness ilimitadas + eventos y celebraciones.
💰 Compensación
• Tarifa por hora equivalente a USD $696 – $1,044/mes (según experiencia).
⚠️ Importante
Durante los primeros 4 meses se requiere estar disponible para trabajar desde los países listados y sin compromisos de viaje (por onboarding).
Asistente Administrativo Remoto (Full Time)
Asistente Administrativo Remoto (Full Time)
Remote Bilingual Administrative Assistant (English/Spanish)
📌 Rol: Remote Bilingual Administrative Assistant (English/Spanish) – LATAM
🌎 Ubicación: 100% Remoto (LATAM)
💼 Tipo de Contrato: Full time
🧩 Área: General Assistants
🏢 Empresa: Valatam
📋 Descripción General
Valatam busca un/a Administrative Support Assistant bilingüe para brindar soporte administrativo remoto desde LATAM, ideal para perfiles organizados, detallistas y con buena comunicación.
📋 Responsabilidades Principales
• Documentar procesos y mantener registros precisos.
• Subir y organizar archivos en Google Drive.
• Data entry y tareas de reporting interno.
• Gestionar emails y comunicación con clientes y vendors.
• Apoyar investigación y manejo de documentos.
• Otras tareas relacionadas.
🎯 Requisitos
• Inglés fluido (C1/C2) y español.
• 1–5 años de experiencia en administración o virtual assistance.
• Manejo de Google Workspace y Microsoft Office.
• Excelentes habilidades de comunicación y resolución de problemas.
• Home office silencioso + internet estable (≥10 Mbps down / 2 Mbps up) + backup.
• Bachelor o Associate’s degree (preferible).
🏖️ Beneficios
• Pago mensual equivalente a USD $696 – $1,044 (según experiencia).
• Incrementos anuales.
• Bonos discrecionales de clientes.
• 7 feriados federales de EE. UU. + 4 días PTO pagos.
• Stipendio mensual para seguro médico (post inducción).
• Bonos por cumpleaños/aniversario + gym/wellness allowance.
• Clases fitness online ilimitadas + eventos y celebraciones.
⚠️ Importante
Durante los primeros 4 meses, se requiere trabajar desde los países habilitados por la posición y sin viajes.
Administrative Assistant (International)
📌 Rol: Administrative Assistant (International)
🌎 Ubicación: 100% Remoto
💼 Tipo de Contrato: Full Time
🎓 Formación: No especificada
📋 Descripción General
PermitFlow busca un/a Administrative Assistant para brindar soporte administrativo en un entorno remoto. El rol requiere organización, comunicación efectiva y apoyo a operaciones internas, colaborando con equipos y terceros para facilitar el crecimiento y la eficiencia del negocio.
📋 Responsabilidades Principales
• Brindar soporte administrativo general.
• Gestionar y apoyar equipos cuando sea necesario.
• Comunicarse con terceros vía teléfono y email.
• Mantener organización y seguimiento de tareas administrativas.
• Apoyar las operaciones para el desarrollo y éxito a largo plazo de la compañía.
🎯 Requisitos
• Experiencia comprobable en un rol similar.
• Excelentes habilidades organizativas y de comunicación.
• Atención al detalle.
• Manejo de MS Office y programas informáticos comunes.
• Internet rápido y confiable (backup recomendado).
• Equipo: laptop/desktop (mín. 8GB RAM, Intel Core i5 o equivalente), cámara para Zoom (recomendada) y micrófono con cancelación de ruido.
🏖️ Beneficios
• Compensación: USD $3.50 – $7.00 por hora.
• Trabajo 100% remoto.
Gerente Digital Tecnología (Senior)
Apply at the original job on getonbrd.com.
Funciones principales
- Definir y ejecutar la estrategia digital y tecnológica alineada a los objetivos de negocio.
- Gestionar portafolios de proyectos de software y soluciones en la nube, priorizando iniciativas con mayor impacto.
- Colaborar con equipos de producto, desarrollo y operaciones para asegurar entregables de alta calidad, escalables y sostenibles.
- Dirigir, mentorear y desarrollar equipos multidisciplinarios de alto rendimiento.
- Garantizar buenas prácticas de desarrollo, seguridad, cumplimiento y gobernanza tecnológica.
- Establecer métricas y dashboards para seguimiento de KPI’s, ROI y eficiencia operativa.
- Representar a la empresa en interlocución con clientes y partners tecnológicos.
- Gestionar presupuestos, proveedores y contratos relacionados con iniciativas digitales.
Requisitos y experiencia
- Experiencia demostrable en roles de liderazgo tecnológico o de gerencia digital (3+ años).
- Conocimiento profundo de tecnologías en la nube, arquitecturas modernas y prácticas de desarrollo ágiles.
- Capacidad para gestionar proyectos complejos, presupuestos y relaciones con clientes y socios.
- Habilidades de comunicación, liderazgo y gestión de equipos multiculturales.
- Certificaciones en nubes (AWS/Azure/GCP) o similares; experiencia con herramientas de CI/CD y seguridad en la nube.
- Experiencia en sectores con impacto social o proyectos de alto impacto público.
Competencias y cualidades deseables
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Executive Assistant with Hubspot Experience
Project scope: As our Executive Assistant, you will play a pivotal role in managing the executive calendar, coordinating cross-functional initiatives, and ensuring smooth day-to-day operations for the leadership team. You will work closely with stakeholders, manage communications, and maintain records within HubSpot and related productivity tools. This position is designed for a proactive professional who thrives in a remote, fast-paced environment and is committed to delivering high-quality support to accelerate decision-making and organizational efficiency.
Originally published on getonbrd.com.
Role Overview and Responsibilities
- Provide comprehensive executive support to the senior leadership team, including calendar management, travel arrangements, meeting coordination, and prioritized task execution.
- Manage and maintain the executive pipeline in HubSpot, including contact records, activity logging, deal or project tracking, and workflow automation to streamline communications and follow-ups.
- Draft, edit, and manage professional communications (emails, reports, presentations) with accuracy and discretion.
- Coordinate internal and external meetings, prepare agendas, take meeting notes, and follow up on action items to ensure accountability.
- Act as a point of contact between executives and internal teams, clients, and partners; triage requests and manage urgent matters with tact and urgency.
- Support project coordination, including tracking milestones, updating statuses, and producing concise status updates for stakeholders.
- Assist in process improvement, documenting standard operating procedures, and identifying opportunities to increase efficiency and automation.
- Maintain meticulous data hygiene in HubSpot and related systems; assist with data imports, cleanups, and reporting to inform strategic decisions.
Required Skills, Traits and Experience
- Minimum 2-4 years of experience supporting executives or in a high-demand administrative role.
- Strong HubSpot experience (CRM management, workflows, contact & activity tracking).
- Excellent written and verbal communication in English; ability to draft professional correspondence and presentations.
- Advanced calendar management, travel coordination, event logistics, and meeting preparation.
- Proficiency with productivity tools (G Suite/Google Workspace, Microsoft Office/365, project management software).
- Excellent time management, prioritization, and multitasking abilities; comfortable working independently in a remote setting.
- Attention to detail, problem-solving mindset, and a proactive approach to process improvement.
- Comfort working across multiple time zones and with diverse stakeholders.
Desirable but Not Required
Benefits and Perks
- Earn a salary rate of USD $5 - $9 per hour for a full-time commitment of 40 hours per week.
- Work from Home, no commute!
- Healthcare Allowance
- WiFi Subsidy
- Paid time off and sick leaves
- Birthday bonus
- Referral bonus
- Annual performance bonus
- Loyalty Program and more!
Dental Admin Assistant
Company: Virtual Staffing Careers — a globally distributed staffing partner delivering high-quality administrative and support services to healthcare professionals. We are expanding our dental healthcare operations to provide reliable, detail-oriented virtual support for dental clinics. This role focuses on scheduling, records management, and patient communications while ensuring HIPAA-compliant handling of patient information. You will support the onboarding of new dental practices, assist with appointment management, patient data maintenance, insurance verification, and billing coordination. Working closely with a virtual team, you will help optimize administrative workflows, maintain accurate documentation, and contribute to efficient operations and an excellent patient experience.
Opportunity published on Get on Board.
Key Responsibilities
- Schedule and manage clinical calendars, coordinate appointments, and optimize provider time utilization.
- Facilitate patient communications, relay messages, arrange follow-ups, and respond to inquiries with professionalism and empathy.
- Maintain accurate medical records, histories, treatment plans, and test results in the dental EHR/EMR systems, ensuring HIPAA compliance.
- Support billing and coding processes by assisting with procedure/diagnosis coding and collaborating with the billing department to resolve discrepancies for timely reimbursement.
- Manage prescription refills, coordinate with pharmacies, and obtain prior authorizations when required to ensure timely patient care.
- Engage in virtual team meetings and coordinate with colleagues to deliver coordinated patient care and administrative tasks.
- Perform data entry and organize patient information, treatment plans, and related data in electronic health record systems with high accuracy.
- Verify patient insurance coverage and eligibility, obtain pre-authorizations, and resolve coverage-related issues to facilitate access to services.
- Adhere to data privacy, security policies, and industry regulations while handling sensitive medical information.
- Proactively identify process improvements, document standard operating procedures, and support a seamless administrative workflow in a remote environment.
What You’ll Bring
We are seeking a highly organized Dental Admin Assistant with strong English communication skills and a detail-oriented mindset. The ideal candidate will be proficient with dental EHR/EMR systems, possess solid customer service abilities, and demonstrate critical thinking to resolve problems effectively. You should understand HIPAA regulations and the importance of patient data confidentiality, with the ability to work independently in a remote setting while maintaining a professional demeanor. A high school diploma or equivalent is required, along with reliable internet access and a suitable home office setup to support a full-time, remote workflow. Prior experience in the dental healthcare industry is preferred but not mandatory for highly motivated individuals who are quick to learn and adapt to a fast-paced virtual environment.
Desirable Skills & Experience
• Experience in dental or medical office administration and familiarity with HIPAA compliance.
• Proficiency in dental EHR/EMR systems and medical billing processes.
• Strong organizational and multitasking abilities with meticulous data entry skills.
• Excellent written and verbal communication, with a customer-service mindset.
• Problem-solving skills, adaptability, and the ability to work with minimal supervision in a remote team.
• Basic knowledge of insurance verification and pre-authorization workflows.
• Comfortable working across US time zones (Pacific, Mountain, Central, Eastern).
What You’ll Receive
- Earn a salary rate of USD $5 - $9 per hour (based on experience and skills) for a full-time commitment of 40 hours per week.
- Work from Home, no commute!
- Healthcare Allowance
- WiFi Subsidy
- Paid time off and sick leaves
- Birthday bonus
- Referral bonus
- Annual performance bonus
- Loyalty Program and more!
Dental Admin Assistant
At Virtual Staffing Careers we provide quality services by the hand of talented Virtual Assistants, and that's where you come in!
As a Dental Admin Assistant, you'll play a pivotal role in supporting healthcare providers and ensuring seamless operations within a medical or dental office environment. You'll be required to be adept at various administrative tasks, including data entry, appointment scheduling, records management, prescription refills, and patient insurance verification. Attention to detail, commitment to patient confidentiality, and adherence to HIPAA regulations are paramount for this role.
Important: This is a fully bilingual role (English and Spanish), exclusive for candidates in LATAM in an Independent Contractor type of agreement.
Official job site: Get on Board.
Duties and Responsibilities
- Appointment Scheduling and Calendar Management: Coordinate and schedule appointments for healthcare providers and patients.
- Patient Communication: Facilitate communication between patients and healthcare providers, including relaying messages, scheduling follow-up appointments, and addressing inquiries.
- Documentation and Record Keeping: Maintain accurate and up-to-date medical records, including patient histories, treatment plans, and test results. Ensure compliance with regulatory standards and protocols for medical documentation.
- Billing and Coding Support: Assist in coding procedures and diagnoses accurately for billing purposes. Collaborate with the billing department to resolve any discrepancies and ensure timely reimbursement.
- Medication and Prescription Management: Manage prescription refills, including coordinating with pharmacies and obtaining prior authorizations when necessary. Maintain medication records and ensure patients receive necessary prescriptions in a timely manner.
- Virtual Team Collaboration: Engage in virtual team meetings and collaborate with colleagues to coordinate patient care and administrative tasks effectively. Utilize virtual communication tools to facilitate seamless collaboration and information sharing.
- Data Entry and Organization: Input patient information, treatment plans, and other medical data into electronic health record (EHR) systems accurately and efficiently. Organize medical records and documentation to ensure easy retrieval and accessibility.
- Insurance Verification: Verify patient insurance coverage and eligibility for medical services. Communicate with insurance providers to obtain necessary authorizations and resolve coverage-related issues.
- Insurance Pre-Authorizations: Assist in obtaining pre-authorizations for medical procedures and services from insurance companies. Follow up on authorization requests and ensure timely approvals to facilitate patient care.
Requirements
- Proven experience in the healthcare industry
- Proficiency in English communication, both written and verbal
- Proficient in virtual office tools, EHR systems, and communication platforms
- Strong customer service and critical thinking skills
- Understanding of HIPAA regulations and the importance of patient data confidentiality
- Strong problem-solving skills and ability to work with minimal supervision
- Willingness to work in US time zones (PST, EST, CST)
- High school diploma or equivalent
- A stable and high-speed internet connection preferably 25 MBPS or higher
- Own PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage
- Headset/earphone with noise cancellation and webcam at 720p or higher resolution
Bonus Points if You Have
- Specific Software Fluency: If you used to utilize Dentrix, Open Dental, Eaglesoft, etc. list these specifically as a plus.
- Advanced Excel: Ability to use pivot tables or formulas to track aging accounts and collection trends.
- Revenue Cycle Tech-Savvy: Proficient in using third-party clearing house platforms to expedite reimbursements and manage digital attachments (X-rays, narratives).
- Consistency and Reliability: You're a steady presence who likes to keep things moving smoothly, even on busiest days.
Benefits of Joining Our Team
- 💰 Commensurate with Experience: Earn a salary rate of US $5-$6 per hour for a full-time commitment of 40 hours per week. We believe in recognizing and valuing your contributions, ensuring you’re rewarded for your hard work.
- 🌟 Thriving Towards Retirement: Build a secure future with our retirement plan, ensuring you’re well-prepared to embark on your next chapter when the time comes.
- 🏥 Health Guardian: Your well-being is our top priority. Enjoy comprehensive Health & Wellness allowance.
- 🚀 Supercharged Wi-Fi Connectivity: Stay connected and productive with a monthly subsidy towards your home Wi-Fi.
- ✈️ Unleash Your Wanderlust: Take advantage of our generous paid time off (PTO) and paid sick leave policies.
- 🎉 Celebrate Your Success: Prepare for an unforgettable anniversary recognition program that celebrates your commitment and accomplishments.
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Finance Controller
Apply to this job without intermediaries on Get on Board.
Key Responsibilities
- Maintain accurate ledgers using QuickBooks, ensuring all financial transactions are recorded promptly and correctly.
- Prepare and present monthly financial statements, including income statements, balance sheets, and cash flow analyses.
- Classify and monitor expenses and revenues to support budgeting, forecasting, and cost-control initiatives.
- Oversee accounts receivable, track overdue invoices, and coordinate collections to optimize cash flow.
- Ensure compliance with accounting standards, internal controls, and company policies; assist with year-end close and audits as needed.
- Collaborate with management to provide financial insights for strategic planning and operational improvements.
- Identify process improvements to enhance accuracy, efficiency, and reporting timeliness.
Role Overview
Desired Qualifications
What We Offer
Senior Finance Manager
About Deep Cognition: We are a US-focused AI and technology company delivering advanced AI-enabled solutions. The Senior Finance Manager will own the end-to-end financial health of our US operations, collaborating with cross-functional leaders to drive profitability and sustainable growth. This role will partner with Sales, HR, Operations, and Legal to ensure accurate financial reporting, robust internal controls, and scalable processes as we expand in the US market. The project scope includes strengthening revenue recognition practices, optimising P&L performance across US accounts, and delivering actionable financial insights to guide pricing, budgeting, and strategic initiatives.
The role will also support external audits, investor reporting, and strategic planning activities to align with the company’s US market strategy and long-range plan.
Apply to this job opportunity at getonbrd.com.
Functions
Own and manage end-to-end P&L for US operations. Lead monthly close, variance analysis, and detailed reporting to executive leadership. Oversee US revenue recognition, invoicing, and billing cycles in compliance with applicable accounting standards. Drive budgeting, forecasting, and long-range financial planning aligned with US market strategy and business goals.
Sales compensation and payout governance. Lead sales commission planning, calculation, validation, and monthly payouts for US-based sales teams in close collaboration with HR and Sales. Ensure alignment with sales targets, quota setting, and contract terms to optimize profitability and incentive effectiveness.
Financial planning and analysis. Build robust financial models and scenario analyses to support pricing, product mix decisions, and growth initiatives in the US market. Provide executive dashboards and insights to enable informed business decisions.
Controls, compliance, and governance. Maintain internal controls and ensure compliance with statutory regulations and US-specific requirements, including audits, tax coordination, and reporting timelines. Support external audits and investor reporting as needed.
Cross-functional partnership. Collaborate with Sales, HR, Operations, and Legal to drive financial transparency, accuracy, and scalability for US accounts. Influence strategic decisions through financial data and scenario planning.
Process improvement. Identify opportunities for cost controls and operational efficiencies across US operations; implement scalable processes and automation where appropriate.
Role overview and required capabilities
We are seeking a senior finance leader with deep expertise in P&L management, revenue recognition, budgeting, forecasting, and sales compensation within a US-based, technology-driven environment. The ideal candidate will be a hands-on professional with a strategic mindset, capable of partnering with senior leaders and operating across time zones. You will own critical financial processes for the US operations, ensure accuracy and integrity of financial data, and deliver insights that drive growth and profitability.
Key capabilities include strong analytical and problem-solving skills, exceptional communication and stakeholder management, and an ability to manage multiple priorities in a fast-paced, high-growth company. Experience with SaaS, AI, or technology businesses is highly desirable.
Desirable skills and experience
Prior experience in SaaS, AI, or technology-driven organizations. Experience collaborating with US stakeholders and leadership teams across time zones. Strong attention to detail with a strategic, business-oriented mindset. Proficiency in Excel and ERP/financial systems (Zoho Books, SAP, QuickBooks, NetSuite, or similar). CA/CMA designation or MBA in Finance/Accounting is preferred.
Benefits and perquisites
Not specified in the posting.
Senior IT Operational Efficiency Leader – Store Operations
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Funciones del cargo
Requerimientos del cargo
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Liderazgo y Estrategia:
- Definir y ejecutar una visión clara para la eficiencia operativa en TI.
- Alinear las iniciativas de eficiencia con las metas de negocio.
- Gestión del cambio y comunicación efectiva con equipos y stakeholders.
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Conocimientos Técnicos y de Procesos:
- Dominio de la automatización de tareas y optimización de flujos de trabajo (workflows).
- Entendimiento de metodologías como Agile, DevOps, ITIL.
- Experiencia en gestión de infraestructura, servicios en la nube y ciberseguridad.
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Optimización y Mejora Continua:
- Identificar cuellos de botella y desperdicios en procesos.
- Implementar y monitorear Indicadores Clave de Rendimiento (KPIs) como tiempo, costo y tasa de error.
- Fomentar una cultura de mejora continua y experimentación.
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Gestión de Recursos y Tecnología:
- Maximizar el uso de la tecnología para reducir costos operativos.
- Gestión eficiente de presupuestos y recursos tecnológicos.
- Evaluación y gestión de proveedores externos.
Condiciones
Advanced English