Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

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Executive Assistant to CEO | Full-Time | Remote (CEO Based in EST, USA)

About Us

VEL is a future-forward, AI-enhanced smart work café platform redefining productivity and wellness infrastructure for the modern striver. If Starbucks was Mom and WeWork was Dad, we’d be their brilliant, purpose-driven child ushering in a bold new vision of work: human-centric, modular, tech-enabled, and deeply connected. We create spaces that fuel performance, flow states, and imagination.

Our Reason to Exist

We exist to Free Drive—to eliminate friction, ignite imagination, and enable people to do their life’s best work with joy. We help Strivers reclaim their love for what they do.

About the Opportunity

This position contributes to VEL’s success by providing comprehensive support to the CEO of a fast-scaling venture on the edge of real estate, consumer technology, and human optimization. This dynamic role requires a proactive, strategic thinker who thrives in fast-paced environments, operates with impeccable judgment, and moves with calm, confidential precision.

Working Hours:

This is a remote, full-time contract role with core working hours from 8:00 AM to 4:00 PM (EST). This position includes paid time off (PTO).

In this Role, You will:

• Provide sophisticated, proactive calendar and schedule management for the CEO.
• Manage a wide range of administrative tasks that facilitate the CEO’s ability to lead effectively, including:
• Coordinating meetings and preparing materials
• Drafting high-quality internal and external correspondence
• Managing travel logistics and detailed itineraries
• Assisting with special projects, internal workflows, and board/investor communications
• Manage and support select personal matters for the CEO, including scheduling, household coordination, personal travel, and logistics.
• Serve as a trusted gatekeeper and liaison for the CEO across VEL’s internal team, strategic partners, investors, and global stakeholders.
• Help the CEO stay briefed and ahead of critical decisions; act as a barometer of internal dynamics and evolving priorities.
• Support CEO’s execution rhythms by proactively anticipating needs and removing bottlenecks across internal workflows and external commitments.

About You

We’d love to meet you if this sounds like your wheelhouse:

• 3+ years supporting senior executives in dynamic, high-growth environments
• You lead with precision, empathy, and confidence
• Outstanding written and verbal communication skills
• Fiercely organized and detail-obsessed
• Deep familiarity with tools like Google Workspace, Slack, Notion, and project management platforms (e.g., Monday.com, Asana)
• You handle ambiguity well and make smart decisions quickly
• High emotional intelligence, professionalism, and discretion
• Strong cultural and brand alignment with VEL’s vision and values
• You love solving problems before others even realize they exist

Our Cultural DNA at VEL:

• Build Exceptional Experiences – Obsess over experience, iterate fast, and invest in what delights.
• Mastery Mindset – Dive deep, strive for excellence, and never stop evolving.
• Deftness – Anticipate needs elegantly. Be light, clever, and efficient.
• Maverick Spirit – Break molds. Think imaginatively. Challenge the status quo.
• Earnestness – We care deeply. We show up with enthusiasm and sincerity.
• Catalytic Energy – Spark imagination. Create flow. Empower greatness.
• Judgment – Think strategically. Cut through noise. Act with clarity.
• Candor & Sincerity – Communicate directly, respectfully, and with heart.
• Selflessness – Serve the mission. Share the credit. Elevate the team.

We operate with radical transparency and an ethos of agile collaboration. VEL is a place where imagination meets execution. If you thrive in fast-growth environments and want to work with a founder at the frontier of experience innovation—this is for you.

Full Time - Contract

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Retail

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