About Us

We are a U.S.-based boutique bookkeeping firm committed to helping business owners gain clarity and control over their finances. Through personalized service, integrity, and streamlined systems, we empower our clients to grow with confidence. We proudly serve high-level clients across various industries and are known for our fast-paced, detail-driven culture.

Our firm has been recognized as one of the Best Bookkeeping Firms in the U.S., receiving awards from Expertise.com in 2022, 2024, and 2025, as well as the Legal Directorate since 2023.

We are currently looking for a proactive and detail-oriented Project Manager to support our client delivery and oversee internal operations across our international team. This role will play a key part in ensuring deadlines are met, systems are followed, and communication flows smoothly between the team and leadership.

Position Overview 

In this role, you’ll report directly to the company’s founder and work closely with a remote team based in the Philippines. Your main responsibility will be to ensure the smooth execution of internal operations and the timely delivery of client work by keeping systems on track, guiding the team, and maintaining clarity in all processes.

If you thrive on taking initiative, streamlining operations, and keeping teams aligned and accountable, this is the perfect opportunity for you.

Responsibilities

• Serve as the main point of coordination between the founder and the internal team.
• Oversee and manage the day-to-day operations of a remote team of 6+ based in the Philippines.
• Track task deadlines, ensure accountability, and implement follow-up systems.
• Run weekly (or more frequent) check-ins with team members to align on deliverables.
• Monitor email activity via Spark (shared inbox), assign tasks, and ensure timely responses
• Convert email items into task deadlines using Todoist (or related tools)
• Identify operational bottlenecks and propose systems or workflow improvements
• Create, update, and enforce SOPs for internal processes related to bookkeeping services
• Provide regular operational updates to the founder
• Ensure all client-related deadlines are met with accuracy and completeness
• Maintain confidentiality and data security across all workstreams
• Support the onboarding of new internal team members as needed
• Assist with other project management tasks as required to ensure smooth operations and timely execution

Requirements

• Must be based in Colombia,
• 3+ years of experience in project management, operations, or team coordination
• Strong preference for candidates with experience managing remote teams.
• Assertive communication style and ability to follow up firmly yet respectfully
• High attention to detail and an accountability mindset
• Ability to work independently with minimal supervision
• Proficiency with shared inboxes and task tracking tools (e.g., Spark, Todoist, Asana, Trello, etc.)
• Familiarity with Microsoft 365 tools (bonus if experienced with MS Project)
• A bookkeeping or accounting background is a plus, but not required
• Strong written and spoken English (C1/C2 level)
• Full-time availability during Eastern Time hours (10:00 AM – 6:00 PM ET preferred)
• Reliable internet connection and readiness to work in a fast-paced environment.

This is a unique opportunity to step into a key leadership role and make a meaningful impact in a supportive, organized, and purpose-driven environment. If you're excited about working closely with the founder, leading operations, and helping a committed team deliver great results, apply now!