Overview

We are hiring experienced and proactive Executive Assistants based in Latin America (LATAM) to support senior leaders in dynamic organizations. This is a full-time, remote role where you’ll serve as the right hand to senior leadership, managing calendars, travel, communications, and projects so executives can stay focused on driving impact.

Our ideal candidates are detail-oriented, adaptable, and values-driven professionals who thrive in fast-paced environments. Whether coordinating high-level business initiatives or supporting mission-driven projects that build community and connection, you’ll bring organization, ownership, and excellence to everything you do.

If you’re ready to make a difference and grow in your career as an Executive Assistant, this is your opportunity!

Key Responsibilities

Calendar & Meeting Management

• Manage complex executive calendars across multiple time zones, aligning priorities with organizational goals.
• Schedule, confirm, and adjust meetings proactively, resolving conflicts before they arise.
• Prepare agendas, share materials in advance, and ensure participants are briefed.
• Anticipate changes due to travel or shifting priorities, rescheduling or converting to calls when needed.
• Provide executives with daily and weekly calendar briefings to maximize focus.
• Track deadlines, recurring meetings, and project milestones.
• Capture notes and coordinate follow-up actions to ensure accountability.

Travel Coordination

• Arrange domestic and international travel (flights, hotels, ground transportation).
• Anticipate conflicts between travel and meetings, adjusting accordingly.
• Ensure itineraries are efficient, cost-effective, and aligned with company policies.

Expense & Budget Support

• Process, reconcile, and track expenses for accuracy and timely submission.
• Support budget oversight and help maintain financial records.
• Coordinate with vendors and contractors for invoices and payments.

Communication & Liaison

• Serve as the first point of contact for executives, managing email inboxes and correspondence.
• Ensure timely responses and maintain clear, professional communication.
• Handle sensitive information with discretion and confidentiality.

Project & Ad Hoc Support

• Assist with special projects, light research, presentations, and reporting.
• Provide support in content coordination (social media scheduling, CRM upkeep, donor or client touchpoints, community engagement).
• Coordinate events, team activities, or meetings during executive travel.
• Jump in on ad-hoc operational tasks to ensure smooth business flow.

Desired Traits & Qualifications

• Must be based in Latin America (LATAM) and able to work aligned with U.S. business hours.
• 3+ years of experience as an Executive Assistant, Virtual Assistant, or similar support role.
• Exceptional organizational, written, and verbal communication skills.
• Advanced English proficiency (C1-C2).
• Proficiency with Google Workspace, Microsoft 365, and project management tools (e.g., Asana, Trello).
• Tech-savvy with collaboration platforms, CRMs, and virtual communication tools.
• Highly proactive, adaptable, and detail-focused—able to anticipate needs and thrive without constant supervision.
• Values-driven: integrity, compassion, service, humility, adaptability, inclusion, professionalism, and extreme ownership.
• Reliable remote setup: stable internet and personal computer.

Why Join Us?

• Be part of a supportive, remote community that values collaboration, growth, and excellence. https://www.weremoto.com/about-us
• Work with leadership teams on meaningful projects that drive both business success and community impact.
• Enjoy work-from-home flexibility and a healthy work-life balance.
• Receive paid time off and holidays aligned with both the U.S. and your home country.
• Access healthcare contributions through our benefit partners.
• Benefit from ongoing professional development, including executive coaching opportunities.

Job Details:

• Full-time position: 40 hours per week
• Schedule: Monday–Friday, regular business hours aligned with U.S. time zones
• Compensation: To be discussed during the interview process
• Work arrangement: 100% remote / work from home.

If you are an experienced Executive Assistant based in LATAM and seeking a long-term, remote role where your organizational skills, initiative, and values can shine—apply today and join a community where your work truly matters!