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Property Management Virtual Assistant
📌 Rol: Property Management Virtual Assistant
🌎 Ubicación: 100% remoto
💼 Tipo de Contrato: Part-time
📋 Descripción General
Empresa de property management busca un/a Virtual Assistant para apoyar las operaciones diarias de una compañía que gestiona aproximadamente 70 unidades de alquiler. El rol se enfoca en tareas administrativas, facturación, comunicación con inquilinos y gestión de registros utilizando el sistema Rent Manager. Se requiere una persona organizada, proactiva y capaz de trabajar de forma independiente manteniendo información financiera y de inquilinos actualizada y precisa.
📋 Responsabilidades Principales
• Ingresar y verificar facturas, pagos y registros en el sistema Rent Manager.
• Conciliar cuentas bancarias y mantener registros de pagos actualizados.
• Monitorear fechas de vencimiento de contratos y coordinar renovaciones de leases.
• Contactar a inquilinos por pagos de renta atrasados mediante llamadas o emails.
• Asegurar que contratos y documentos estén correctamente archivados en los perfiles de los inquilinos.
• Apoyar en comunicación con inquilinos y tareas administrativas generales.
• Mantener registros digitales organizados y datos actualizados en el sistema.
🎯 Requisitos
• Mínimo 2 años de experiencia en real estate o property management.
• Experiencia práctica utilizando Rent Manager.
• Inglés avanzado escrito y hablado.
• Capacidad para trabajar de forma independiente y gestionar tareas de forma proactiva.
• Alta atención al detalle y habilidades organizativas.
🏖️ Beneficios
• Trabajo remoto.
• Jornada de 20 horas semanales.
• Horario preferido: 10:00 AM – 2:00 PM EST.
• Pago por hora competitivo según experiencia.
Virtual Assistant
📌 Rol: Virtual Assistant / Virtual Office Manager
🌎 Ubicación: 100% remoto — soporte a equipo en EE. UU.
💼 Tipo de Contrato: Contratista independiente / Tiempo completo
📋 Descripción General
TileImpact, Inc., una empresa familiar de construcción especializada en tile y stone con más de 20 años en el área de San Francisco, busca un/a Virtual Office Manager para apoyar al equipo de liderazgo. El rol se enfoca en coordinación administrativa, soporte contable, organización operativa y mejora de procesos. La persona ayudará a mantener sistemas administrativos y financieros organizados, asegurando precisión en registros y apoyo continuo a las operaciones del negocio.
📋 Responsabilidades Principales
• Mantener registros financieros y documentación administrativa organizada.
• Ingresar y gestionar recibos y registros en sistemas contables.
• Apoyar procesos de cuentas por pagar y seguimiento de pagos a proveedores.
• Conciliar estados de tarjetas de crédito con recibos y facturas.
• Apoyar preparación de nómina ingresando horas desde timecards.
• Preparar reportes financieros y documentación para revisión contable.
• Organizar archivos administrativos, documentación de proyectos y registros de la empresa.
• Gestionar correos administrativos y sistemas internos de seguimiento.
• Apoyar documentación de contratos, licencias y cumplimiento.
• Crear o actualizar SOPs y mejorar procesos administrativos internos.
🎯 Requisitos
• Experiencia administrativa de nivel medio (4–7 años).
• Licenciatura (Bachelor’s Degree).
• Alta atención al detalle y habilidades organizativas.
• Experiencia trabajando con documentación financiera y data entry.
• Capacidad para aprender y utilizar sistemas digitales empresariales.
• Comunicación escrita clara en inglés.
• Capacidad de trabajar de forma autónoma apoyando equipos remotos.
🏖️ Condiciones
• Trabajo remoto.
• Disponibilidad para trabajar 40 horas semanales comenzando a las 6:00 AM Pacific Time.
• Compensación basada en experiencia (definida durante el proceso de entrevista).
Construction Estimator Assistant
WorkBetterNow connects LATAM and Caribbean professionals with United States–based companies for long-term, full-time remote employment. Our mission is to empower skilled professionals to thrive in a flexible, balanced, growth-oriented environment while delivering high-quality support to US clients. As part of our expanding Estimating support function, you will join a distributed team delivering critical cost analysis and project support to our client-facing estimators. You will collaborate with project managers, procurement teams, and field staff to compile data, streamline estimating workflows, and contribute to accurate, data-driven decisions that drive project success for a diverse portfolio of construction and development initiatives.
Apply only from getonbrd.com.
What you'll do
- Support the estimating team by gathering, organizing, and managing project documentation, drawings, and specifications.
- Prepare and maintain spreadsheets, cost databases, and variance analyses to support preliminary and detailed estimates.
- Process incoming communications and follow up on requests related to estimating projects, ensuring timely responses.
- Collect and compile data on materials, labor, equipment costs, and subcontractor pricing for inclusion in estimates.
- Assist with quantity takeoffs, measurements, and basic cost modeling under the guidance of senior estimators.
- Accurately input project data into estimating software and spreadsheets; maintain data integrity and version control.
- Review plans and documents to support creation of preliminary cost assessments and cost breakdowns by trade and category.
- Prepare reports, proposals, and presentations for management or client review, including clear summaries of assumptions and contingencies.
- Maintain organized records of estimates, quotes, proposals, and supporting documentation; ensure files are current and accessible.
- Support continuous improvement of estimating processes and data quality through proactive communication and documentation.
Requirements & qualifications
- 2+ years of experience in construction estimating or related roles (preferred).
- Proficient written and spoken English with strong grammar and communication skills (C1/C2 level preferred).
- Associate’s or bachelor’s degree in construction management, engineering, business administration, or a related field preferred.
- Experience in administrative support or construction-related roles is an asset.
- Proficiency with MS Office (Excel, Word, Outlook); familiarity with estimating software or databases is a plus.
- Strong organizational, time-management, and attention-to-detail abilities; ability to handle multiple tasks and meet deadlines.
- Experience with Microsoft 365 and remote-work tools; capable of operating in a home-office environment with reliable internet.
- Technical readiness: compatible hardware and sufficient internet connectivity to support remote collaboration.
Technical Requirements
- Processor: Intel 11th Gen (or equivalent AMD Ryzen 5000 series) for Windows users and M2 for Macs
- RAM: 16 GB minimum
- 25 - 50 Mbps Internet Speed (Min)
Nice to have
- Experience with construction management software, BIM, or cost-estimating platforms.
- Experience coordinating with subcontractors and suppliers on pricing and lead times.
- Knowledge of different construction sectors (e.g., residential, commercial, civil) and associated cost drivers.
- Demonstrated ability to produce precise estimates under tight deadlines while maintaining data quality and compliance with client guidelines.
What we offer
At WorkBetterNow, we believe in rewarding commitment and supporting long-term success. Our pay structure ensure your compensation evolves with your experience and tenure.
- 0-3 months: $1,200 USD/month
- After 3 months: You’ll receive a $50 monthly Wellness Bonus to support a healthy and balanced work life (total: $1,250/month).
- After 1 year: Salary increases to $1,340 USD/month
- After 2 years: Salary increases to $1,480 USD/month
- After 3 years: Salary increases to $1,540 USD/month
- After 4 years: Salary increases to $1,600 USD/month
- Annual Adjustments: You’ll also receive a raise each year and company-wide compensation adjustments as we continue to grow together.
Work-Life Balance
- 100% remote work — enjoy the comfort and flexibility of working from home
- 18 paid vacation days + U.S. federal holidays
- Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
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Tech Project Manager
We are wedu, inc., a forward-thinking tech-focused company delivering marketing-enabled digital services for our clients. As a Tech Project Manager, you will orchestrate a variety of technical marketing initiatives, including websites, web applications, landing pages, and integration projects. You will partner with internal teams—development, digital marketing, email comms, creative, and the account relationship team—to plan, schedule, and execute work while ensuring client satisfaction and budget adherence. You will also triage and process select client support ticket requests, translating business needs into clear technical requirements and actionable work plans. You will be responsible for supporting and confirming the QA processes have been properly addressed. This role sits at the intersection of technology and marketing while touching client services, and requires a strong fluency in web technologies, project management methodologies, and a customer-first mindset.
Job opportunity published on getonbrd.com.
Key responsibilities
- Lead the end-to-end delivery of tech-driven marketing projects, including timelines, milestones, risk management, and cross-functional coordination.
- Assist in project specification development and scope definition.
- Coordinate with development, creative, and client services to ensure on-time, on-spec, and on-budget delivery.
- Prioritize and triage incoming requests, translate business needs into concrete tasks, and maintain backlog with clear acceptance criteria.
- Facilitate agile or waterfall project processes as appropriate, adjusting methodologies to project needs and client expectations.
- Monitor project performance using appropriate metrics (velocity, burn-down/up, quality indicators) and provide regular status updates to stakeholders.
- Support client relationships by ensuring transparent communication, issue resolution, and expectation management.
- Identify opportunities for process improvements, tooling enhancements, and automation to increase efficiency and quality.
- Collaborate with team on project and task scheduling.
What you will bring
We are looking for a technically fluent Project Manager who can navigate complex web initiatives with ease. You should have hands-on experience coordinating multi-disciplinary teams in a web environment, with familiarity in integration projects and a strong understanding of both agile and waterfall approaches. The ideal candidate communicates clearly with technical and non-technical stakeholders, manages competing priorities effectively, and lays out practical roadmaps that align with client objectives and budgets.
Our typical tech stack is LAMP based with various front-end technologies such as react.js. We also utilize WordPress for smaller projects. PM work is processed through ClikcUp. Hosting environments are managed through Plesk. There are a variety of other technology tools we utilize in our process - BrowserStack, BugHerd, etc.
Nice-to-have
What we offer
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Operations Manager
nClarity’s mission is to help commercial HVAC contractors modernize how they deliver service by shifting from fixed, calendar-based maintenance to condition-based maintenance. We achieve this by combining rugged monitoring hardware installed in HVAC equipment with Virtual Technican AI Agents that process real-time performance data.
We’re a small team with a big vision. You’ll have real ownership and be expected to learn on the job from day one. You will work directly with leadership, see your work ship quickly, and watch that work have an impact in the real world. You will be in an environment where you are expected to speak up and take action if you have an idea, and your ideas will be valued.
We are seeking a hungry, proactive, and high-agency Operations Manager who wants a front row seat in applied AI. If you want a remote role where you’ll have significant career growth opportunities, build strong operational muscles, and help shape how a company scales, please apply.
Send CV through Get on Board.
Job functions
Role Summary: Owns order‑to‑cash workflow for Pulse to drive on‑time fulfillment, keep the team and systems in sync, and continuously optimize+update processes to handle 120 units/week scale using AI.
2026 Success Outcomes:
- On-Time Fulfillment: Ship 95%+ of all Pulse orders within 48 hours of receiving the order
- Scalable SOP Coverage: 100% of critical operations workflows documented (ie SOPs, checklists) and maintained so new hires can execute core workflows independently within 2 weeks of hiring
- 2027+ Fulfillment Readiness: Time-per-unit metrics measured at each major workflow step that demonstrate 120 units/week fulfillment capacity without increasing 2026 operational headcount
- System of Record Discipline: CRM/inventory/project management tools stay aligned, minimal rework, no shadow tracking as the source of truth
Key Responsibilities:
- Maintain a real-time board that shows the number of units, buildings and contractors with drill downs for sold/shipped/installed
- Coordinate cross-functional fulfillment: inventory availability, kitting, shipping communications
- Build and maintain SOPs, templates, checklists, and training materials for all recurring operational workflows
- Lead continuous improvement: run retrospectives on misses, identify root causes, implement fixes, and measure results
- Run routine production data analyses (yields, cycle time, exceptions) under leadership guidance to spot efficiency and cost‑reduction opportunities
Qualifications and requirements
- 2 years of project management and process ownership experience
- Excellent written and verbal communication skills
- Fluent or native in English
- A demonstrated aptitude or interest in applying AI to business processes
- Experience working with modern work management and CRM tools (ie. Hubspot, Monday, etc)
- Interest and experience working with data (in spreadsheets or other tools) to find insights
Conditions
- Flexible work hours - Handling personal errands or attending appointments is not an issue, as long as you properly communicate your availability to the rest of the team and ensure you meet the 40 hr per week minimum.
- Unlimited PTO - After a probationary period of 90 days, you will receive unlimited vacation!
- Rapid career growth - We are seeking Series A funding in the latter part of 2026. If successful, our company will quickly grow, and with it, your salary and opportunities.
Lead Acquisition Coordinator
Colectivo23 es una Escuela Ejecutiva que forma talento extraordinario en Latam. Nuestro foco es apoyar el crecimiento profesional de personas y equipos mediante programas de desarrollo a cargo de profesionales referentes en diversas industrias. Como Lead Acquisition Coordinator serás encargado/a de liderar nuestra estrategia de adquisición con foco principal en pauta digital, siendo responsable de implementar y optimizar el presupuesto de paid para atraer leads calificados y mejorar el rendimiento del funnel (calidad, conversión y eficiencia). Reportarás al Marketing Manager a quien presentarás el plan de medios, experimentaciones de optimización y principales KPIs de adquisición.
Apply to this job without intermediaries on Get on Board.
Funciones del cargo
Principales Responsabilidades:
· Gestionar y optimizar el presupuesto de pauta para atraer leads calificados (owner de performance y eficiencia).
· Planificar, ejecutar y optimizar campañas pagadas (Meta/Google/LinkedIn/TikTok u otras), con foco en calidad de leads.
· Liderar una cadencia constante de experimentación: audiencias, creatividades, copies, ofertas, formatos, landing pages y formularios.
· Asegurar tracking y medición correcta (conversiones, UTMs, píxeles/eventos) y proponer mejoras.
· Mejorar la calidad y conversión del funnel: (CRO y optimización continua).
· Supervisar y guiar a la Organic Acquisition Specialist, alineando orgánico y paid (mensajes, campañas y contenidos).
· Analizar resultados y reportar insights semanalmente: qué escalar, qué pausar, qué optimizar y qué testear.
· Documentar aprendizajes y mejores prácticas para escalar el sistema de adquisición.
Requerimientos del cargo
Opcionales
Condiciones
- Acceso a programas educativos de alta calidad.
- Flexibilidad en horarios y trabajo híbrido.
- Planilla con todos los beneficios acorde a ley.
- EPS cubierta al 100%.
- Integración con un equipo de profesionales apasionados por la transformación educativa.
Senior Finance Manager
About Deep Cognition: We are a US-focused AI and technology company delivering advanced AI-enabled solutions. The Senior Finance Manager will own the end-to-end financial health of our US operations, collaborating with cross-functional leaders to drive profitability and sustainable growth. This role will partner with Sales, HR, Operations, and Legal to ensure accurate financial reporting, robust internal controls, and scalable processes as we expand in the US market. The project scope includes strengthening revenue recognition practices, optimising P&L performance across US accounts, and delivering actionable financial insights to guide pricing, budgeting, and strategic initiatives.
The role will also support external audits, investor reporting, and strategic planning activities to align with the company’s US market strategy and long-range plan.
This job is original from Get on Board.
Functions
Own and manage end-to-end P&L for US operations. Lead monthly close, variance analysis, and detailed reporting to executive leadership. Oversee US revenue recognition, invoicing, and billing cycles in compliance with applicable accounting standards. Drive budgeting, forecasting, and long-range financial planning aligned with US market strategy and business goals.
Sales compensation and payout governance. Lead sales commission planning, calculation, validation, and monthly payouts for US-based sales teams in close collaboration with HR and Sales. Ensure alignment with sales targets, quota setting, and contract terms to optimize profitability and incentive effectiveness.
Financial planning and analysis. Build robust financial models and scenario analyses to support pricing, product mix decisions, and growth initiatives in the US market. Provide executive dashboards and insights to enable informed business decisions.
Controls, compliance, and governance. Maintain internal controls and ensure compliance with statutory regulations and US-specific requirements, including audits, tax coordination, and reporting timelines. Support external audits and investor reporting as needed.
Cross-functional partnership. Collaborate with Sales, HR, Operations, and Legal to drive financial transparency, accuracy, and scalability for US accounts. Influence strategic decisions through financial data and scenario planning.
Process improvement. Identify opportunities for cost controls and operational efficiencies across US operations; implement scalable processes and automation where appropriate.
Role overview and required capabilities
We are seeking a senior finance leader with deep expertise in P&L management, revenue recognition, budgeting, forecasting, and sales compensation within a US-based, technology-driven environment. The ideal candidate will be a hands-on professional with a strategic mindset, capable of partnering with senior leaders and operating across time zones. You will own critical financial processes for the US operations, ensure accuracy and integrity of financial data, and deliver insights that drive growth and profitability.
Key capabilities include strong analytical and problem-solving skills, exceptional communication and stakeholder management, and an ability to manage multiple priorities in a fast-paced, high-growth company. Experience with SaaS, AI, or technology businesses is highly desirable.
Desirable skills and experience
Prior experience in SaaS, AI, or technology-driven organizations. Experience collaborating with US stakeholders and leadership teams across time zones. Strong attention to detail with a strategic, business-oriented mindset. Proficiency in Excel and ERP/financial systems (Zoho Books, SAP, QuickBooks, NetSuite, or similar). CA/CMA designation or MBA in Finance/Accounting is preferred.
Benefits and perquisites
Not specified in the posting.
Project Manager (Traffic & Operations)
This posting is original from the Get on Board platform.
Key Responsibilities
- Oversee daily project flow across departments, ensuring all deliverables stay on track and teams are resourced effectively.
- Act as the internal traffic hub, routing tasks, managing deadlines, and preventing bottlenecks.
- Create and maintain project timelines in coordination with the Client Success Manager and department leads.
- Manage production calendars for creative assets, lifecycle campaigns, paid media deliverables, and reports.
- Support onboarding of new clients and projects, ensuring timelines and task assignments are clear from the start.
- Maintain project visibility using internal tools (Asana), tracking progress and communicating status updates.
- Collaborate with account management to forecast team capacity, identify pinch points, and make recommendations for resource allocation.
- Help document workflows, templates, and SOPs for repeatable efficiency.
- Support automation and reporting improvements that streamline internal processes.
Requirements & Profile
- Exceptional organizational and multitasking skills with a passion for clarity and structure.
- Strong communication chops to coordinate across teams and levels.
- Experience with project management platforms (Asana preferred).
- Comfort with managing multiple projects and competing priorities while maintaining accountability.
- A process-oriented mindset and a track record of solving operational challenges.
Desirable Skills & Experience
Benefits & Perks
- A fully remote and collaborative work environment where creativity thrives.
- Opportunities for professional growth within a dynamic and ambitious team.
- Competitive salary that reflects the expertise and value you bring.