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Executive Operations Assistant (Bilingual)
📌 Rol: Executive Operations Assistant (Bilingual)
🌎 Ubicación: 100% remoto (Worldwide)
💼 Tipo de Contrato: Independent Contractor (Full time – 40 hrs/semana)
🎓 Nivel: Senior-Advanced
📋 Descripción General
20four7VA busca un/a Executive Operations Assistant bilingüe para brindar soporte operativo transversal a mercados de Real Producers. El rol funciona como hub central de operaciones para liderazgo, apoyando publishing, partner management, eventos, CRM workflows y coordinación administrativa. Se requiere alto nivel de organización, precisión y autonomía en un entorno con múltiples flujos recurrentes y deadlines exigentes.
📋 Responsabilidades Principales
Operational Workflow Support
• Ejecutar workflows diarios/semanales/mensuales según SOPs.
• Gestionar task lists, deadlines y dependencias de proyectos.
• Organizar procesos operativos para liderazgo.
CRM & Database Management (Copper)
• Mantener base de datos actualizada y organizada.
• Gestionar contactos, tags, pipelines y oportunidades.
• Exportar listas segmentadas (eventos, renovaciones, promociones).
• Apoyar proyectos de rankings y recopilación de datos.
Sales & Lead Generation Support
• Enviar follow-ups a prospectos y gestionar pipeline.
• Actualizar scoreboard mensual y secuencias drip.
• Seguimiento a referidos y leads de Facebook.
Event Operations Support
• Gestionar promociones, RSVP tracking y comunicaciones.
• Enviar textos masivos (Textedly).
• Crear y mantener sponsorship trackers.
• Subir recaps a YouTube y actualizar Eventbrite.
Publication Coordination
• Gestionar intake de fotos, bios y artículos.
• Subir y formatear artículos correctamente.
• Organizar archivos en Google Drive.
• Etiquetar features en Copper y actualizar tracking sheets.
Partner Onboarding & Offboarding
• Gestionar workflows de onboarding y deliverables.
• Actualizar CRM, mailing lists y Facebook groups.
• Mantener y actualizar trackers y PDFs mensuales.
Executive Assistance
• Organizar inbox y calendario.
• Crear/actualizar SOPs y checklists.
• Detectar oportunidades de automatización.
🎯 Requisitos
• 4+ años como Executive Assistant / Operations Support / Business Support VA.
• Bilingüe Inglés–Español (requerido).
• Experiencia sólida con CRM (Copper preferido).
• Excelente comunicación escrita y verbal en inglés.
• Alta organización, precisión y capacidad para seguir SOPs complejos.
• Proactividad y fuerte sentido de ownership.
• Plus: experiencia en eventos, publishing o partner support.
⏰ Horario
• Lunes a Viernes
• 9:00 AM – 5:00 PM EST
• 40 horas por semana
Senior Medical Scribe / Charting Virtual Assistant
📌 Rol: Senior Medical Scribe / Charting Virtual Assistant
🌎 Ubicación: Remoto (Worldwide)
💼 Tipo de Contrato: Independent Contractor (Part-time – 20 hs/semana)
🎓 Formación: No especificada
📋 Descripción General
20four7VA busca un/a Medical Scribe senior para apoyar a un/a Nurse Practitioner con charting, documentación clínica y tareas administrativas. El rol requiere alta precisión, manejo de terminología médica y confidencialidad, trabajando dentro de un flujo clínico rápido y cumpliendo lineamientos HIPAA. Incluye toma de notas en tiempo real y organización segura de documentación.
📋 Responsabilidades Principales
• Crear documentación médica completa durante o después de encuentros con pacientes.
• Registrar síntomas, diagnósticos, planes de tratamiento y follow-ups.
• Unirse a llamadas con pacientes para toma de notas en tiempo real.
• Preparar notas antes de citas revisando historial y datos previos.
• Subir, organizar y mantener documentación en OneDrive con estructura y control de versiones.
• (Opcional) Apoyar con PointClickCare para chart updates o búsquedas.
• Mantener confidencialidad estricta y cumplimiento HIPAA.
🎯 Requisitos
• Experiencia senior como Medical Scribe, Healthcare VA, Nurse VA o similar.
• Conocimiento sólido de terminología médica y documentación clínica.
• HIPAA Certified (preferido y altamente priorizado).
• Experiencia previa apoyando a Nurse Practitioner o profesional médico.
• Inglés excelente (oral y escrito).
• Organización, precisión y alta atención al detalle.
• Capacidad para manejar carga rápida (20–30 pacientes/día).
• Disponibilidad part-time en mid a late afternoon PST.
• OneDrive (requisito).
• PointClickCare (preferido, no obligatorio).
🏖️ Beneficios
• Tarifas competitivas + pagos semanales.
• Entrenamiento gratuito y upskilling.
• Soporte constante, comunidad activa y múltiples roles disponibles.
Virtual Executive Assistant
📌 Rol: Virtual Executive Assistant (Urgent)
🌎 Ubicación: 100% remoto (LATAM y Caribe)
💼 Tipo de Contrato: Full time (40 hs/semana)
🎓 Formación: No especificada
📋 Descripción General
WorkBetterNow busca Virtual Executive Assistant para trabajar full time con empresas de Estados Unidos. El rol brinda soporte administrativo directo a CEOs o ejecutivos, con foco en calendario, emails, coordinación de viajes, research y tareas operativas clave. Se requiere inglés avanzado, experiencia previa como EA y disponibilidad en horario laboral de EE.UU.
📋 Responsabilidades Principales
• Gestionar calendario del ejecutivo considerando múltiples zonas horarias.
• Filtrar, redactar y responder emails en nombre del CEO/equipo ejecutivo.
• Coordinar viajes nacionales e internacionales (itinerarios, reservas, gastos).
• Realizar research y preparar resúmenes para decisiones y outreach.
• Mantener y actualizar bases de contactos y CRMs con precisión.
• Atender y derivar llamadas como primer punto de contacto.
• Apoyar en reportes, agendas de reuniones y tareas de seguimiento.
• Asistir en proyectos especiales y tareas personales ejecutivas según necesidad.
🎯 Requisitos
• 2+ años de experiencia como Executive Assistant para CEOs o managers senior.
• Inglés avanzado C1/C2 (escrito y oral, gramática fuerte).
• Dominio de Word, Excel, PowerPoint y Outlook/Gmail.
• Perfil detallista, con buenas relaciones y disponibilidad full time.
• Home office adecuado.
• Requisitos técnicos:
– Intel 11th Gen / Ryzen 5000 (Windows) o M2 (Mac)
– 16 GB RAM mínimo
– Internet 25–50 Mbps mínimo
– Headset USB con noise-canceling (ideal)
• Deseable: experiencia con CRM, trabajo remoto, empresas de EE.UU., manejo del tiempo, resiliencia bajo presión.
🏖️ Beneficios
• Sueldo escalonado por antigüedad:
– 0–3 meses: USD $1,200/mes
– Desde mes 4: USD $1,250/mes (incluye Wellness Bonus $50)
– 1 año: USD $1,340/mes
– 2 años: USD $1,480/mes
– 3 años: USD $1,540/mes
– 4 años: USD $1,600/mes
• Ajustes salariales anuales adicionales.
• 18 días de vacaciones pagas + feriados federales de EE.UU.
• Licencia maternidad/paternidad (hasta 2 meses al 50% luego de 1 año).
• Talent Coordinator dedicado para soporte y crecimiento profesional.
• Entorno people-first y 100% remoto.
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Executive Assistant to CEO
You’ll work directly with our CEO and collaborate closely with a lean, high-performing digital team that includes project managers, designers, developers, and marketing specialists.
Our mission is simple: help mid-market B2B companies turn underperforming websites into measurable revenue and pipeline growth.
As Executive Assistant, you will sit at the center of operations — supporting leadership, improving communication flow, and helping ensure client projects, sales follow-ups, and internal priorities move forward without friction.
This role connects directly to company growth. When you succeed, the entire team moves faster and our clients see better results.
Applications are only received at getonbrd.com.
Functions
- Serve as the CEO’s primary operational partner, prioritizing strategic initiatives and protecting the CEO’s time for high-impact work.
- Oversee inbox and calendar management, ensuring timely responses, meeting preparation, and clear follow-ups for all stakeholders.
- Coordinate client communications, meetings, and documentation to maintain professional, proactive client relationships.
- Monitor and advance the sales pipeline in HubSpot, coordinating with sales and leadership to ensure consistent follow-ups and closing opportunities.
- Manage internal documentation, playbooks, and process maps to standardize operations and improve knowledge sharing.
- Track project status and deadlines using tools like Teamwork and HubSpot, providing regular status updates to leadership and teams.
- Assist with cross-functional project coordination, ensuring alignment between client work, operations, and product delivery.
- Anticipate bottlenecks and propose solutions to maintain momentum in a fast-moving agency environment.
- Prepare meeting agendas, capture decisions, and document action items with owners and due dates.
- Support executives with special projects, research, and competitive analysis as needed to drive strategic outcomes.
Description
Fluent English (written and spoken), confident communication with U.S.-based clients, and experience supporting founders or C-suite leaders. Proficiency with CRM systems (HubSpot is a strong plus) and a proactive, problem-anticipating approach are essential. You should be comfortable working across multiple time zones and prioritizing competing demands with composure and clarity.
Previous roles in executive support, operations, or a similar capacity within digital agencies or tech-enabled services are preferred. Demonstrated success in project coordination, process improvement, and cross-functional collaboration will distinguish candidates.
Desirable
Benefits
Gerente Digital Tecnología (Senior)
© Get on Board. All rights reserved.
Funciones principales
- Definir y ejecutar la estrategia digital y tecnológica alineada a los objetivos de negocio.
- Gestionar portafolios de proyectos de software y soluciones en la nube, priorizando iniciativas con mayor impacto.
- Colaborar con equipos de producto, desarrollo y operaciones para asegurar entregables de alta calidad, escalables y sostenibles.
- Dirigir, mentorear y desarrollar equipos multidisciplinarios de alto rendimiento.
- Garantizar buenas prácticas de desarrollo, seguridad, cumplimiento y gobernanza tecnológica.
- Establecer métricas y dashboards para seguimiento de KPI’s, ROI y eficiencia operativa.
- Representar a la empresa en interlocución con clientes y partners tecnológicos.
- Gestionar presupuestos, proveedores y contratos relacionados con iniciativas digitales.
Requisitos y experiencia
- Experiencia demostrable en roles de liderazgo tecnológico o de gerencia digital (3+ años).
- Conocimiento profundo de tecnologías en la nube, arquitecturas modernas y prácticas de desarrollo ágiles.
- Capacidad para gestionar proyectos complejos, presupuestos y relaciones con clientes y socios.
- Habilidades de comunicación, liderazgo y gestión de equipos multiculturales.
- Certificaciones en nubes (AWS/Azure/GCP) o similares; experiencia con herramientas de CI/CD y seguridad en la nube.
- Experiencia en sectores con impacto social o proyectos de alto impacto público.
Competencias y cualidades deseables
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Tech Project Manager
We are wedu, inc., a forward-thinking tech-focused company delivering marketing-enabled digital services for our clients. As a Tech Project Manager, you will orchestrate a variety of technical marketing initiatives, including websites, web applications, landing pages, and integration projects. You will partner with internal teams—development, digital marketing, email comms, creative, and the account relationship team—to plan, schedule, and execute work while ensuring client satisfaction and budget adherence. You will also triage and process select client support ticket requests, translating business needs into clear technical requirements and actionable work plans. You will be responsible for supporting and confirming the QA processes have been properly addressed. This role sits at the intersection of technology and marketing while touching client services, and requires a strong fluency in web technologies, project management methodologies, and a customer-first mindset.
Apply directly on the original site at Get on Board.
Key responsibilities
- Lead the end-to-end delivery of tech-driven marketing projects, including timelines, milestones, risk management, and cross-functional coordination.
- Assist in project specification development and scope definition.
- Coordinate with development, creative, and client services to ensure on-time, on-spec, and on-budget delivery.
- Prioritize and triage incoming requests, translate business needs into concrete tasks, and maintain backlog with clear acceptance criteria.
- Facilitate agile or waterfall project processes as appropriate, adjusting methodologies to project needs and client expectations.
- Monitor project performance using appropriate metrics (velocity, burn-down/up, quality indicators) and provide regular status updates to stakeholders.
- Support client relationships by ensuring transparent communication, issue resolution, and expectation management.
- Identify opportunities for process improvements, tooling enhancements, and automation to increase efficiency and quality.
- Collaborate with team on project and task scheduling.
What you will bring
We are looking for a technically fluent Project Manager who can navigate complex web initiatives with ease. You should have hands-on experience coordinating multi-disciplinary teams in a web environment, with familiarity in integration projects and a strong understanding of both agile and waterfall approaches. The ideal candidate communicates clearly with technical and non-technical stakeholders, manages competing priorities effectively, and lays out practical roadmaps that align with client objectives and budgets.
Our typical tech stack is LAMP based with various front-end technologies such as react.js. We also utilize WordPress for smaller projects. PM work is processed through ClikcUp. Hosting environments are managed through Plesk. There are a variety of other technology tools we utilize in our process - BrowserStack, BugHerd, etc.
Nice-to-have
What we offer
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Finance Controller
Apply to this job without intermediaries on Get on Board.
Key Responsibilities
- Maintain accurate ledgers using QuickBooks, ensuring all financial transactions are recorded promptly and correctly.
- Prepare and present monthly financial statements, including income statements, balance sheets, and cash flow analyses.
- Classify and monitor expenses and revenues to support budgeting, forecasting, and cost-control initiatives.
- Oversee accounts receivable, track overdue invoices, and coordinate collections to optimize cash flow.
- Ensure compliance with accounting standards, internal controls, and company policies; assist with year-end close and audits as needed.
- Collaborate with management to provide financial insights for strategic planning and operational improvements.
- Identify process improvements to enhance accuracy, efficiency, and reporting timeliness.
Role Overview
Desired Qualifications
What We Offer
Senior Finance Manager
About Deep Cognition: We are a US-focused AI and technology company delivering advanced AI-enabled solutions. The Senior Finance Manager will own the end-to-end financial health of our US operations, collaborating with cross-functional leaders to drive profitability and sustainable growth. This role will partner with Sales, HR, Operations, and Legal to ensure accurate financial reporting, robust internal controls, and scalable processes as we expand in the US market. The project scope includes strengthening revenue recognition practices, optimising P&L performance across US accounts, and delivering actionable financial insights to guide pricing, budgeting, and strategic initiatives.
The role will also support external audits, investor reporting, and strategic planning activities to align with the company’s US market strategy and long-range plan.
Apply to this job opportunity at getonbrd.com.
Functions
Own and manage end-to-end P&L for US operations. Lead monthly close, variance analysis, and detailed reporting to executive leadership. Oversee US revenue recognition, invoicing, and billing cycles in compliance with applicable accounting standards. Drive budgeting, forecasting, and long-range financial planning aligned with US market strategy and business goals.
Sales compensation and payout governance. Lead sales commission planning, calculation, validation, and monthly payouts for US-based sales teams in close collaboration with HR and Sales. Ensure alignment with sales targets, quota setting, and contract terms to optimize profitability and incentive effectiveness.
Financial planning and analysis. Build robust financial models and scenario analyses to support pricing, product mix decisions, and growth initiatives in the US market. Provide executive dashboards and insights to enable informed business decisions.
Controls, compliance, and governance. Maintain internal controls and ensure compliance with statutory regulations and US-specific requirements, including audits, tax coordination, and reporting timelines. Support external audits and investor reporting as needed.
Cross-functional partnership. Collaborate with Sales, HR, Operations, and Legal to drive financial transparency, accuracy, and scalability for US accounts. Influence strategic decisions through financial data and scenario planning.
Process improvement. Identify opportunities for cost controls and operational efficiencies across US operations; implement scalable processes and automation where appropriate.
Role overview and required capabilities
We are seeking a senior finance leader with deep expertise in P&L management, revenue recognition, budgeting, forecasting, and sales compensation within a US-based, technology-driven environment. The ideal candidate will be a hands-on professional with a strategic mindset, capable of partnering with senior leaders and operating across time zones. You will own critical financial processes for the US operations, ensure accuracy and integrity of financial data, and deliver insights that drive growth and profitability.
Key capabilities include strong analytical and problem-solving skills, exceptional communication and stakeholder management, and an ability to manage multiple priorities in a fast-paced, high-growth company. Experience with SaaS, AI, or technology businesses is highly desirable.
Desirable skills and experience
Prior experience in SaaS, AI, or technology-driven organizations. Experience collaborating with US stakeholders and leadership teams across time zones. Strong attention to detail with a strategic, business-oriented mindset. Proficiency in Excel and ERP/financial systems (Zoho Books, SAP, QuickBooks, NetSuite, or similar). CA/CMA designation or MBA in Finance/Accounting is preferred.
Benefits and perquisites
Not specified in the posting.
Senior IT Operational Efficiency Leader – Store Operations
Apply directly from Get on Board.
Funciones del cargo
Requerimientos del cargo
-
Liderazgo y Estrategia:
- Definir y ejecutar una visión clara para la eficiencia operativa en TI.
- Alinear las iniciativas de eficiencia con las metas de negocio.
- Gestión del cambio y comunicación efectiva con equipos y stakeholders.
-
Conocimientos Técnicos y de Procesos:
- Dominio de la automatización de tareas y optimización de flujos de trabajo (workflows).
- Entendimiento de metodologías como Agile, DevOps, ITIL.
- Experiencia en gestión de infraestructura, servicios en la nube y ciberseguridad.
-
Optimización y Mejora Continua:
- Identificar cuellos de botella y desperdicios en procesos.
- Implementar y monitorear Indicadores Clave de Rendimiento (KPIs) como tiempo, costo y tasa de error.
- Fomentar una cultura de mejora continua y experimentación.
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Gestión de Recursos y Tecnología:
- Maximizar el uso de la tecnología para reducir costos operativos.
- Gestión eficiente de presupuestos y recursos tecnológicos.
- Evaluación y gestión de proveedores externos.
Condiciones
Advanced English