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$$$ Tiempo completo
Executive Assistant (Remote, Full-Time)
  • Confidential
  • Remoto 🌎
Full Time Copilot Vimcal Sanebox DealCloud

Support to Senior Partners | High-Focus Administrative Role

Overview

We are seeking a highly organized, detail-driven Executive Assistant to provide dedicated administrative and executive support to two senior Partners in a fast-moving, professional services environment. This is a pure Executive Assistant role focused on calendar ownership, travel coordination, meeting preparation, and follow-through.


This position is not about working long hours, but it does require focus, structure, consistency, and a steady productive rhythm throughout the day. The ideal candidate is methodical, proactive, and comfortable owning recurring daily tasks without constant direction.

If you thrive in structured environments, enjoy bringing order to busy calendars, and take pride in reliable execution, we’d love to hear from you.


Key Responsibilities

Executive Calendar Management

  • Own and manage complex calendars for two senior Partners
  • Schedule internal and external meetings, confirm in-person appointments, and resolve conflicts proactively
  • Coordinate meetings across multiple time zones with accuracy and foresight
  • Maintain clean, well-structured calendars that allow executives to operate efficiently

Travel Coordination

  • Plan and book executive travel including flights, hotels, and rental cars
  • Manage itinerary details, confirmations, and last-minute changes
  • Troubleshoot travel disruptions calmly and efficiently

Meeting Notes & Administrative Follow-Up

  • Compile, document, and enter meeting notes accurately and on time
  • Track action items and ensure follow-through
  • Support ad hoc research and administrative projects, summarizing findings clearly

Team & Operations Support

  • Provide occasional administrative support to the wider team as needed
  • Assist with internal initiatives that require organization, documentation, or scheduling

What We’re Looking For

  • 3-4+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
  • Strong experience with calendar management, scheduling, and executive support
  • Advanced English proficiency (C1–C2) with excellent written and verbal communication
  • Tech-savvy and comfortable using:
  • Google Workspace, Outlook
  • Project management and productivity tools
  • Copilot, Vimcal, Sanebox, DealCloud (or similar tools)
  • Highly methodical and structured in how you organize your day
  • Proactive and self-directed with the ability to maintain momentum without micromanagement
  • Strong sense of ownership, follow-through, and professional discretion
  • Reliable work-from-home setup with stable internet and personal computer

Why Join Us

  • 100% remote, full-time Executive Assistant role
  • Work with a professional, values-driven team that prioritizes clarity, accountability, and excellence
  • Paid time off and holidays aligned with U.S. and local calendars
  • Private healthcare contribution through our benefit partners
  • Ongoing professional development, including executive coaching support
  • A role where your organization, consistency, and reliability truly make an impact

Ready to Apply?

If you are an experienced Executive Assistant looking for a remote role that values structure, focus, and proactive support, we encourage you to apply today.

👉 Learn more about our team and culture: https://www.weremoto.com/about-us

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$$$ Medio tiempo
Spanish-Speaking Administrative & Operations Virtual Assistant
  • Assist
  • Colombia 📍 - Remoto 🌎
Part Time QuickBooks herramientas internas de scheduling y CRM

📌 Rol: Spanish-Speaking Administrative & Operations Virtual Assistant

🌎 Ubicación: 100% remoto (Colombia)

💼 Tipo de Contrato: Part-Time (20 hs/semana) → posibilidad de Full-Time (40 hs)

🎓 Formación: No especificado


📋 Descripción General

Buscan un/a Virtual Assistant hispanohablante para apoyar a una firma de gestión para contratistas que brinda servicios contables, fiscales, administrativos y operativos. El rol inicia con soporte administrativo tipo recepción y puede crecer hacia bookkeeping, payroll, marketing y operaciones. Ideal para alguien organizado/a, detallista y cómodo/a hablando con clientes.


📋 Responsabilidades Principales

• Confirmar y agendar citas con contadores internos y hacer follow-up con clientes.

• Atender y realizar llamadas con clientes hispanohablantes.

• Mantener registros, notas de clientes, data entry y soporte administrativo general.

• Actualizar CRM o sistemas internos.

• En fase de crecimiento: apoyo en QuickBooks (categorizar gastos y reconciliaciones), envío de invoices y seguimiento de pagos, preparación de timesheets y soporte de payroll (ejecución final interna).

• Apoyo en outreach: llamadas, agendar citas y solicitar reviews.

• (Nice to have) Crear flyers simples y apoyar comunicaciones/marketing.


🎯 Requisitos

• Español fluido (oral y escrito).

• Comodidad para hablar por teléfono con clientes.

• Organización, seguimiento y precisión en tareas repetitivas.

• Comunicación profesional, actitud proactiva y ganas de aprender sistemas internos.


🏖️ Beneficios

• $700–$1,100 USD/mes.

• 100% remoto.

• $50 birthday bonus.

• $200 testimonial bonus.

• $300 tenure bonus cada 6 meses.

• $500 raffle mensual.

• NO TRACKER.

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$$$ Tiempo completo
Remote Bilingual Administrative Assistant
  • Valatam
  • Remoto 🌎
Full Time Google Workspace (Google Drive) Microsoft Office

📌 Rol: Remote Bilingual Administrative Assistant (English/Spanish) – LATAM

🌎 Ubicación: 100% remoto (Latinoamérica)

💼 Tipo de Contrato: Full-Time

🎓 Formación: Bachelor’s o Associate’s degree (preferido)


📋 Descripción General

Valatam busca un/a Administrative Support Assistant bilingüe (inglés/español) para apoyar a clientes globales desde Latinoamérica. Es un rol remoto para perfiles organizados y detallistas, con foco en documentación, gestión de archivos, comunicación y tareas administrativas generales.


📋 Responsabilidades Principales

• Documentar procesos y mantener registros precisos.

• Subir, organizar y administrar archivos en Google Drive.

• Realizar data entry y reportes internos.

• Gestionar emails y comunicación con clientes y vendors.

• Apoyar en research y manejo de documentación.

• Otras tareas relacionadas según necesidad.


🎯 Requisitos

• Inglés fluido (C1/C2) y español.

• 1–5 años de experiencia en administración o virtual assistance.

• Manejo de Google Workspace y Microsoft Office.

• Buenas habilidades de comunicación y resolución de problemas.

• Home office silencioso, internet estable (≥10 Mbps down / 2 Mbps up) y conexión de respaldo.

• Importante: durante los primeros 4 meses se requiere trabajar desde los países indicados y sin compromisos de viaje.


🏖️ Beneficios

• Rango mensual equivalente: USD $696–$1,044 (según experiencia).

• Incrementos anuales.

• Bonos discrecionales de clientes (80% otorgan bonos de fin de año).

• 7 feriados federales de EE. UU. + 4 días PTO pagos.

• Stipend mensual de seguro médico (post-induction).

• Bonos por cumpleaños/aniversario + Gym/Wellness allowance.

• Clases fitness online ilimitadas + eventos de empresa y celebraciones de Navidad.

• Great Place to Work 2025–2026 (según la empresa).

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$$$ Medio tiempo
Spanish-Speaking Administrative & Operations Virtual Assistant
  • Assist
  • Colombia 📍 - Remoto 🌎
Part Time QuickBooks,scheduling,CRM

📌 Rol: Spanish-Speaking Administrative & Operations Virtual Assistant

🌎 Ubicación: 100% remoto

💼 Tipo de Contrato: Part-Time (20 hs/semana) → posibilidad de Full-Time (40 hs)

🎓 Formación: No especificado


📋 Descripción General

Assist World busca un/a Virtual Assistant hispanohablante para apoyar a una firma de gestión para contratistas que brinda servicios contables, impositivos, administrativos y operativos a negocios de construcción y contratistas. El rol comienza con tareas administrativas estilo recepción y puede crecer hacia soporte contable, preparación de payroll, marketing y operaciones. Se requiere disponibilidad inicial en horario Arizona / MST.


📋 Responsabilidades Principales

• Confirmar y agendar turnos con contadores internos y hacer follow-up con clientes.

• Realizar y atender llamadas con clientes hispanohablantes (inbound y outbound).

• Mantener registros/notas de clientes, data entry y soporte administrativo general.

• Actualizar CRM o sistemas internos básicos.

• En fase de crecimiento: apoyo en bookkeeping (categorizar gastos y asistir en reconciliaciones), envío de invoices y seguimiento de pagos, preparación de timesheets y apoyo en payroll (ejecución final interna).

• Apoyo en outreach: llamadas a clientes, agendar citas, solicitar reviews y mantener comunicación profesional.

• (Nice to have) Crear flyers simples y apoyar comunicaciones/marketing siguiendo brand guidelines.


🎯 Requisitos

• Español fluido (oral y escrito).

• Comodidad para hablar con clientes por teléfono.

• Organización, seguimiento y precisión en tareas repetitivas/administrativas.

• Comunicación profesional, actitud proactiva y disposición para aprender sistemas internos.


🏖️ Beneficios

• $700–$1,100 USD/mes.

• 100% remoto.

• $50 bonus de cumpleaños.

• $200 testimonial bonus.

• $300 tenure bonus cada 6 meses.

• $500 raffle mensual.

• Sin tracker (“NO TRACKER. NO PROBLEM”).

VER TRABAJO POSTULAR VÍA WEB
$$$ Tiempo completo
Remote Risk Management Administrator
  • HireLatam
  • Remoto 🌎
Full Time Microsoft Office

📌 Rol: Remote Risk Management Administrator

🌎 Ubicación: 100% Remoto (Latinoamérica)

💼 Tipo de Contrato: Full time

💰 Salario: USD $1,000 – $2,000 mensuales (pago por bank transfer o Thera)

🕒 Horario: Lunes a Viernes, 8:00 AM – 5:00 PM ET


📋 Descripción General

Buscan un/a Risk Management Administrator para coordinar, gestionar y dar seguimiento a actividades de risk management en múltiples compañías bajo el mismo ownership. El rol se enfoca en cobertura de seguros anual, renovaciones, auditorías, compliance y documentación, trabajando con equipos internos y proveedores de seguros.


📋 Responsabilidades Principales

• Administrar el programa de seguros para múltiples entidades (GL, workers’ comp, auto, cyber, professional liability y coberturas especializadas).

• Coordinar renovaciones anuales y gestionar coberturas para nuevas adquisiciones/equipamiento durante el año.

• Controlar COIs internos y de vendors para cumplir requisitos contractuales.

• Apoyar al equipo de contract management revisando requisitos de seguros y riesgo.

• Coordinar con equipos de proyecto, vendors y subcontractors para asegurar compliance de riesgo.

• Asistir en auditorías anuales y reporting interno relacionado a exposición de riesgo/seguros.

• Identificar posibles issues de riesgo y escalar a management cuando corresponda.


🎯 Requisitos

• Experiencia en insurance administration / risk management.

• Conocimiento de pólizas, certificados ACCORD 25 y procesos de claims.

• Plus: experiencia en construcción.

• Manejo de Microsoft Office.

• Perfil organizado, detallista, con buena comunicación y ritmo de trabajo ágil.

• Requisito de postulación: voice/video recording en inglés (mínimo 30 segundos).


💻 Requisitos de Hardware

Windows (no Mac), mínimo 16GB RAM, setup de doble monitor (2 pantallas), internet estable y espacio de trabajo quieto.

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$$$ Tiempo completo
Remote Bilingual Administrative Assistant
  • Valatam
  • Remoto 🌎
Full Time Google Workspace,Microsoft Office

📌 Rol: Remote Bilingual Administrative Assistant (English/Spanish) – LATAM

🌎 Ubicación: 100% remoto (LATAM)

💼 Tipo de Contrato: Full time


📋 Descripción General

Valatam busca un/a Administrative Support Assistant bilingüe para brindar soporte administrativo remoto a clientes, con foco en organización, documentación, manejo de archivos y comunicación. Es ideal para perfiles detallistas y ordenados que trabajen desde Latinoamérica.


📋 Responsabilidades Principales

• Documentar procesos y mantener registros actualizados.

• Subir y organizar archivos en Google Drive.

• Realizar data entry y tareas de reporting interno.

• Gestionar emails y comunicación con clientes y vendors.

• Apoyar investigación y manejo de documentos.

• Otras tareas similares o relacionadas.


🎯 Requisitos

• Inglés fluido (C1/C2) y español.

• 1–5 años de experiencia en administración o virtual assistance.

• Manejo de Google Workspace y Microsoft Office.

• Buena comunicación y habilidades de resolución de problemas.

• Home office silencioso + internet estable (≥10 Mbps down / 2 Mbps up) + conexión de respaldo.

• Bachelor’s o Associate’s degree (preferido).


🏖️ Beneficios

• Incrementos salariales anuales.

• Bonos discrecionales de clientes (mencionan que 80% otorgan bonos de fin de año).

• 7 feriados federales de EE. UU. + 4 días PTO pagos.

• Stipend mensual de seguro médico (después de inducción).

• Bonos de cumpleaños/aniversario + gym/wellness allowance.

• Clases online de fitness ilimitadas + eventos y celebraciones.


💰 Compensación

• Tarifa por hora equivalente a USD $696 – $1,044/mes (según experiencia).


⚠️ Importante

Durante los primeros 4 meses se requiere estar disponible para trabajar desde los países listados y sin compromisos de viaje (por onboarding).

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$$$ Tiempo completo
Asistente Administrativo Remoto (Full Time)
  • Mate&Work
  • 🇨🇴 Colombia - Remoto 🌎
Full Time Cliente Productos Excel
Horas: 40 horas semanales Días: Lunes a viernes Horario preferido: 08:00 AM – 06:00 PM (EST) Modelo de trabajo: Horario fijo Modalidad: Remoto Descripción del puesto Una empresa con base en Estados Unidos busca un/a Asistente Administrativo y Operativo para apoyar las operaciones diarias del negocio en el área de e-commerce y atención al cliente. El rol se enfoca en tareas administrativas, soporte al cliente, control de inventario y gestión operativa. Buscamos una persona organizada, proactiva, respetuosa, detallista y con actitud positiva. El candidato ideal disfruta aprender, trabajar con procesos repetitivos y crecer profesionalmente dentro de la empresa. Responsabilidades - Realizar tareas administrativas diarias. - Brindar atención al cliente y responder consultas. - Apoyar en el control de inventario y seguimiento de pedidos. - Gestionar tareas básicas en Shopify (órdenes, productos, actualizaciones). - Mantener registros y reportes en Google Sheets. - Apoyar en seguimiento de ventas y clientes. - Colaborar en tareas operativas y de comunicación. - Cumplir tareas repetitivas con alto nivel de detalle. - Mantener la información organizada y actualizada. Requisitos - Nivel de inglés intermedio (lectura y escritura). - Buen manejo de computadora y organización del tiempo. - Capacidad para trabajar de forma independiente y en equipo. - Buena comunicación y orientación al cliente. - Conocimientos básicos de Excel / Google Sheets. - Interés en ventas y seguimiento comercial (deseable). - Disposición para trabajar o aprender herramientas como: Shopify, Klaviyo, Instagram, Google Sheets, Google Workspace y aplicaciones de Shopify.
VER TRABAJO POSTULAR VÍA WEB
$$$ Tiempo completo
Asistente Administrativo Remoto (Full Time)
  • Mate&Work
  • 🇦🇷 Argentina - Remoto 🌎
Full Time Ventas Operaciones Comercial
Horas: 40 horas semanales Días: Lunes a viernes Horario preferido: 08:00 AM – 06:00 PM (EST) Modelo de trabajo: Horario fijo Modalidad: Remoto Descripción del puesto Una empresa con base en Estados Unidos busca un/a Asistente Administrativo y Operativo para apoyar las operaciones diarias del negocio en el área de e-commerce y atención al cliente. El rol se enfoca en tareas administrativas, soporte al cliente, control de inventario y gestión operativa. Buscamos una persona organizada, proactiva, respetuosa, detallista y con actitud positiva. El candidato ideal disfruta aprender, trabajar con procesos repetitivos y crecer profesionalmente dentro de la empresa. Responsabilidades - Realizar tareas administrativas diarias. - Brindar atención al cliente y responder consultas. - Apoyar en el control de inventario y seguimiento de pedidos. - Gestionar tareas básicas en Shopify (órdenes, productos, actualizaciones). - Mantener registros y reportes en Google Sheets. - Apoyar en seguimiento de ventas y clientes. - Colaborar en tareas operativas y de comunicación. - Cumplir tareas repetitivas con alto nivel de detalle. - Mantener la información organizada y actualizada. Requisitos - Nivel de inglés intermedio (lectura y escritura). - Buen manejo de computadora y organización del tiempo. - Capacidad para trabajar de forma independiente y en equipo. - Buena comunicación y orientación al cliente. - Conocimientos básicos de Excel / Google Sheets. - Interés en ventas y seguimiento comercial (deseable). - Disposición para trabajar o aprender herramientas como: Shopify, Klaviyo, Instagram, Google Sheets, Google Workspace y aplicaciones de Shopify.
VER TRABAJO POSTULAR VÍA WEB
$$$ Tiempo completo
Remote Bilingual Administrative Assistant (English/Spanish)
  • Valatam
  • Remoto 🌎
Full Time Google Drive Google Workspace Microsoft Office

📌 Rol: Remote Bilingual Administrative Assistant (English/Spanish) – LATAM

🌎 Ubicación: 100% Remoto (LATAM)

💼 Tipo de Contrato: Full time

🧩 Área: General Assistants

🏢 Empresa: Valatam


📋 Descripción General

Valatam busca un/a Administrative Support Assistant bilingüe para brindar soporte administrativo remoto desde LATAM, ideal para perfiles organizados, detallistas y con buena comunicación.


📋 Responsabilidades Principales

• Documentar procesos y mantener registros precisos.

• Subir y organizar archivos en Google Drive.

• Data entry y tareas de reporting interno.

• Gestionar emails y comunicación con clientes y vendors.

• Apoyar investigación y manejo de documentos.

• Otras tareas relacionadas.


🎯 Requisitos

• Inglés fluido (C1/C2) y español.

• 1–5 años de experiencia en administración o virtual assistance.

• Manejo de Google Workspace y Microsoft Office.

• Excelentes habilidades de comunicación y resolución de problemas.

• Home office silencioso + internet estable (≥10 Mbps down / 2 Mbps up) + backup.

• Bachelor o Associate’s degree (preferible).


🏖️ Beneficios

• Pago mensual equivalente a USD $696 – $1,044 (según experiencia).

• Incrementos anuales.

• Bonos discrecionales de clientes.

• 7 feriados federales de EE. UU. + 4 días PTO pagos.

• Stipendio mensual para seguro médico (post inducción).

• Bonos por cumpleaños/aniversario + gym/wellness allowance.

• Clases fitness online ilimitadas + eventos y celebraciones.


⚠️ Importante

Durante los primeros 4 meses, se requiere trabajar desde los países habilitados por la posición y sin viajes.

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$$$ Tiempo completo
Administrative Assistant (International)
  • PermitFlow
  • Remoto 🌎
Full Time MS Office Zoom teléfono email hardware con micrófono noise cancelling.

📌 Rol: Administrative Assistant (International)

🌎 Ubicación: 100% Remoto

💼 Tipo de Contrato: Full Time

🎓 Formación: No especificada


📋 Descripción General

PermitFlow busca un/a Administrative Assistant para brindar soporte administrativo en un entorno remoto. El rol requiere organización, comunicación efectiva y apoyo a operaciones internas, colaborando con equipos y terceros para facilitar el crecimiento y la eficiencia del negocio.


📋 Responsabilidades Principales

• Brindar soporte administrativo general.

• Gestionar y apoyar equipos cuando sea necesario.

• Comunicarse con terceros vía teléfono y email.

• Mantener organización y seguimiento de tareas administrativas.

• Apoyar las operaciones para el desarrollo y éxito a largo plazo de la compañía.


🎯 Requisitos

• Experiencia comprobable en un rol similar.

• Excelentes habilidades organizativas y de comunicación.

• Atención al detalle.

• Manejo de MS Office y programas informáticos comunes.

• Internet rápido y confiable (backup recomendado).

• Equipo: laptop/desktop (mín. 8GB RAM, Intel Core i5 o equivalente), cámara para Zoom (recomendada) y micrófono con cancelación de ruido.


🏖️ Beneficios

• Compensación: USD $3.50 – $7.00 por hora.

• Trabajo 100% remoto.

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Gross salary $1000 - 1300 Tiempo completo
Executive Assistant with Hubspot Experience
  • Virtual Staffing Careers
Project Manager G Suite CRM English

Project scope: As our Executive Assistant, you will play a pivotal role in managing the executive calendar, coordinating cross-functional initiatives, and ensuring smooth day-to-day operations for the leadership team. You will work closely with stakeholders, manage communications, and maintain records within HubSpot and related productivity tools. This position is designed for a proactive professional who thrives in a remote, fast-paced environment and is committed to delivering high-quality support to accelerate decision-making and organizational efficiency.

Originally published on getonbrd.com.

Role Overview and Responsibilities

  • Provide comprehensive executive support to the senior leadership team, including calendar management, travel arrangements, meeting coordination, and prioritized task execution.
  • Manage and maintain the executive pipeline in HubSpot, including contact records, activity logging, deal or project tracking, and workflow automation to streamline communications and follow-ups.
  • Draft, edit, and manage professional communications (emails, reports, presentations) with accuracy and discretion.
  • Coordinate internal and external meetings, prepare agendas, take meeting notes, and follow up on action items to ensure accountability.
  • Act as a point of contact between executives and internal teams, clients, and partners; triage requests and manage urgent matters with tact and urgency.
  • Support project coordination, including tracking milestones, updating statuses, and producing concise status updates for stakeholders.
  • Assist in process improvement, documenting standard operating procedures, and identifying opportunities to increase efficiency and automation.
  • Maintain meticulous data hygiene in HubSpot and related systems; assist with data imports, cleanups, and reporting to inform strategic decisions.

Required Skills, Traits and Experience

We are seeking a proactive Executive Assistant with proven experience using HubSpot and strong administrative capabilities. The ideal candidate demonstrates exceptional organizational skills, superb communication, and a high level of professionalism in a remote setting. You should be comfortable managing complex calendars, coordinating multiple stakeholders, and maintaining data integrity across systems. This role requires discretion, reliability, and a customer-centric mindset, with the ability to anticipate needs and deliver timely, quality outcomes.
Key qualifications:
  • Minimum 2-4 years of experience supporting executives or in a high-demand administrative role.
  • Strong HubSpot experience (CRM management, workflows, contact & activity tracking).
  • Excellent written and verbal communication in English; ability to draft professional correspondence and presentations.
  • Advanced calendar management, travel coordination, event logistics, and meeting preparation.
  • Proficiency with productivity tools (G Suite/Google Workspace, Microsoft Office/365, project management software).
  • Excellent time management, prioritization, and multitasking abilities; comfortable working independently in a remote setting.
  • Attention to detail, problem-solving mindset, and a proactive approach to process improvement.
  • Comfort working across multiple time zones and with diverse stakeholders.

Desirable but Not Required

Experience with marketing automation or sales enablement tools; familiarity with additional CRM platforms; project coordination or operations experience; basic data analysis skills; English proficiency beyond business communication; willingness to contribute to a collaborative team culture and participate in continuous improvement initiatives.

Benefits and Perks

Why You’ll Love Working with Us:
  • Earn a salary rate of USD $5 - $9 per hour for a full-time commitment of 40 hours per week.
  • Work from Home, no commute!
  • Healthcare Allowance
  • WiFi Subsidy
  • Paid time off and sick leaves
  • Birthday bonus
  • Referral bonus
  • Annual performance bonus
  • Loyalty Program and more!

Fully remote You can work from anywhere in the world.
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Gross salary $800 - 1000 Tiempo completo
Dental Admin Assistant
  • Virtual Staffing Careers
Customer Service Office 365 EMR Confidentiality

Company: Virtual Staffing Careers — a globally distributed staffing partner delivering high-quality administrative and support services to healthcare professionals. We are expanding our dental healthcare operations to provide reliable, detail-oriented virtual support for dental clinics. This role focuses on scheduling, records management, and patient communications while ensuring HIPAA-compliant handling of patient information. You will support the onboarding of new dental practices, assist with appointment management, patient data maintenance, insurance verification, and billing coordination. Working closely with a virtual team, you will help optimize administrative workflows, maintain accurate documentation, and contribute to efficient operations and an excellent patient experience.

Opportunity published on Get on Board.

Key Responsibilities

  • Schedule and manage clinical calendars, coordinate appointments, and optimize provider time utilization.
  • Facilitate patient communications, relay messages, arrange follow-ups, and respond to inquiries with professionalism and empathy.
  • Maintain accurate medical records, histories, treatment plans, and test results in the dental EHR/EMR systems, ensuring HIPAA compliance.
  • Support billing and coding processes by assisting with procedure/diagnosis coding and collaborating with the billing department to resolve discrepancies for timely reimbursement.
  • Manage prescription refills, coordinate with pharmacies, and obtain prior authorizations when required to ensure timely patient care.
  • Engage in virtual team meetings and coordinate with colleagues to deliver coordinated patient care and administrative tasks.
  • Perform data entry and organize patient information, treatment plans, and related data in electronic health record systems with high accuracy.
  • Verify patient insurance coverage and eligibility, obtain pre-authorizations, and resolve coverage-related issues to facilitate access to services.
  • Adhere to data privacy, security policies, and industry regulations while handling sensitive medical information.
  • Proactively identify process improvements, document standard operating procedures, and support a seamless administrative workflow in a remote environment.

What You’ll Bring

We are seeking a highly organized Dental Admin Assistant with strong English communication skills and a detail-oriented mindset. The ideal candidate will be proficient with dental EHR/EMR systems, possess solid customer service abilities, and demonstrate critical thinking to resolve problems effectively. You should understand HIPAA regulations and the importance of patient data confidentiality, with the ability to work independently in a remote setting while maintaining a professional demeanor. A high school diploma or equivalent is required, along with reliable internet access and a suitable home office setup to support a full-time, remote workflow. Prior experience in the dental healthcare industry is preferred but not mandatory for highly motivated individuals who are quick to learn and adapt to a fast-paced virtual environment.

Desirable Skills & Experience

• Experience in dental or medical office administration and familiarity with HIPAA compliance.
• Proficiency in dental EHR/EMR systems and medical billing processes.
• Strong organizational and multitasking abilities with meticulous data entry skills.
• Excellent written and verbal communication, with a customer-service mindset.
• Problem-solving skills, adaptability, and the ability to work with minimal supervision in a remote team.
• Basic knowledge of insurance verification and pre-authorization workflows.
• Comfortable working across US time zones (Pacific, Mountain, Central, Eastern).

What You’ll Receive

  • Earn a salary rate of USD $5 - $9 per hour (based on experience and skills) for a full-time commitment of 40 hours per week.
  • Work from Home, no commute!
  • Healthcare Allowance
  • WiFi Subsidy
  • Paid time off and sick leaves
  • Birthday bonus
  • Referral bonus
  • Annual performance bonus
  • Loyalty Program and more!

Fully remote You can work from anywhere in the world.
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$$$ Tiempo completo
Dental Admin Assistant
  • Virtual Staffing Careers
Customer Service Windows Security Software

At Virtual Staffing Careers we provide quality services by the hand of talented Virtual Assistants, and that's where you come in!
As a Dental Admin Assistant, you'll play a pivotal role in supporting healthcare providers and ensuring seamless operations within a medical or dental office environment. You'll be required to be adept at various administrative tasks, including data entry, appointment scheduling, records management, prescription refills, and patient insurance verification. Attention to detail, commitment to patient confidentiality, and adherence to HIPAA regulations are paramount for this role.

Important: This is a fully bilingual role (English and Spanish), exclusive for candidates in LATAM in an Independent Contractor type of agreement.

Official job site: Get on Board.

Duties and Responsibilities

  • Appointment Scheduling and Calendar Management: Coordinate and schedule appointments for healthcare providers and patients.
  • Patient Communication: Facilitate communication between patients and healthcare providers, including relaying messages, scheduling follow-up appointments, and addressing inquiries.
  • Documentation and Record Keeping: Maintain accurate and up-to-date medical records, including patient histories, treatment plans, and test results. Ensure compliance with regulatory standards and protocols for medical documentation.
  • Billing and Coding Support: Assist in coding procedures and diagnoses accurately for billing purposes. Collaborate with the billing department to resolve any discrepancies and ensure timely reimbursement.
  • Medication and Prescription Management: Manage prescription refills, including coordinating with pharmacies and obtaining prior authorizations when necessary. Maintain medication records and ensure patients receive necessary prescriptions in a timely manner.
  • Virtual Team Collaboration: Engage in virtual team meetings and collaborate with colleagues to coordinate patient care and administrative tasks effectively. Utilize virtual communication tools to facilitate seamless collaboration and information sharing.
  • Data Entry and Organization: Input patient information, treatment plans, and other medical data into electronic health record (EHR) systems accurately and efficiently. Organize medical records and documentation to ensure easy retrieval and accessibility.
  • Insurance Verification: Verify patient insurance coverage and eligibility for medical services. Communicate with insurance providers to obtain necessary authorizations and resolve coverage-related issues.
  • Insurance Pre-Authorizations: Assist in obtaining pre-authorizations for medical procedures and services from insurance companies. Follow up on authorization requests and ensure timely approvals to facilitate patient care.

Requirements

  • Proven experience in the healthcare industry
  • Proficiency in English communication, both written and verbal
  • Proficient in virtual office tools, EHR systems, and communication platforms
  • Strong customer service and critical thinking skills
  • Understanding of HIPAA regulations and the importance of patient data confidentiality
  • Strong problem-solving skills and ability to work with minimal supervision
  • Willingness to work in US time zones (PST, EST, CST)
  • High school diploma or equivalent
  • A stable and high-speed internet connection preferably 25 MBPS or higher
  • Own PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage
  • Headset/earphone with noise cancellation and webcam at 720p or higher resolution

Bonus Points if You Have

  • Specific Software Fluency: If you used to utilize Dentrix, Open Dental, Eaglesoft, etc. list these specifically as a plus.
  • Advanced Excel: Ability to use pivot tables or formulas to track aging accounts and collection trends.
  • Revenue Cycle Tech-Savvy: Proficient in using third-party clearing house platforms to expedite reimbursements and manage digital attachments (X-rays, narratives).
  • Consistency and Reliability: You're a steady presence who likes to keep things moving smoothly, even on busiest days.

Benefits of Joining Our Team

  1. 💰 Commensurate with Experience: Earn a salary rate of US $5-$6 per hour for a full-time commitment of 40 hours per week. We believe in recognizing and valuing your contributions, ensuring you’re rewarded for your hard work.
  2. 🌟 Thriving Towards Retirement: Build a secure future with our retirement plan, ensuring you’re well-prepared to embark on your next chapter when the time comes.
  3. 🏥 Health Guardian: Your well-being is our top priority. Enjoy comprehensive Health & Wellness allowance.
  4. 🚀 Supercharged Wi-Fi Connectivity: Stay connected and productive with a monthly subsidy towards your home Wi-Fi.
  5. ✈️ Unleash Your Wanderlust: Take advantage of our generous paid time off (PTO) and paid sick leave policies.
  6. 🎉 Celebrate Your Success: Prepare for an unforgettable anniversary recognition program that celebrates your commitment and accomplishments.

Fully remote You can work from anywhere in the world.
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