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Architectural Project Manager
We have an architectural and environmental design consulting firm specializing in spa and garden construction. We are committed to delivering sustainable, innovative, and environmentally responsible design solutions for complex projects. Our approach balances environmental stewardship with project efficiency, striving to create high-quality, impactful designs that stand out in the industry. We work on diverse projects that require coordination among multiple stakeholders and advanced technical expertise to achieve exceptional outcomes.
This posting is original from the Get on Board platform.
Key Responsibilities
As an Architectural Project Manager, you will serve as the pivotal leader managing projects from inception through completion. You will ensure projects are delivered on schedule, within budget, and meet or exceed quality standards. This position requires hands-on coordination of multiple teams and stakeholders to bring architectural visions to life, while maintaining a focus on sustainability and innovation.
- Project Management: Oversee all project stages, coordinate schedules, budgets, and quality control. Manage documentation workflows to ensure clarity and accessibility.
- Design & Documentation Production: Lead the creation and delivery of design documents including conceptual packages, high-quality renderings, and detailed construction documents, ensuring meticulous modeling and detail alignment.
- Client & Stakeholder Coordination: Act as the principal contact, delivering regular progress updates, organizing presentations, and fostering transparent communication with clients, consultants, freelancers, and vendors.
- Collaboration & Resource Management: Collaborate closely with fabricators, contractors, millworkers, lighting vendors, and other consultants to meet project specifications and secure necessary approvals.
- Workflow Optimization: Implement modern project management tools and software to improve efficiency and effectiveness throughout project lifecycles.
This role also demands strong communication skills and attention to detail, ensuring excellent follow-through and proactive problem-solving throughout all project phases.
Required Skills and Experience
To succeed as an Architectural Project Manager, you should have a solid foundation of professional experience, technical knowledge, and interpersonal skills tailored to architectural project delivery.
- Experience: A minimum of 2-3 years at an architectural or interior design firm is required, with 3-5 years preferred to demonstrate a deeper mastery of project management nuances.
- Technical Skills: Proficiency in Revit is essential; candidates with only CAD experience will not meet the requirements. Experience with Asana for project tracking is necessary, along with up-to-date technology such as Windows 11 PRO.
- Design Expertise: Strong background in custom architectural details, material specifications, and fabrication processes is crucial.
- Organizational Ability: Exceptional skills in prioritizing workloads, managing competing deadlines, and delegating tasks within a collaborative team environment.
- Soft Skills: A collaborative and communicative mindset, with an eagerness to work closely as part of a small, tight-knit team focused on continuous improvement and innovation.
Desirable Skills and Qualifications
While not mandatory, the following skills and experiences will be highly valued:
- Proficiency with Adobe Suite, Enscape visualization software, Bluebeam Revu for document markup, and Fusion 360 for advanced 3D modeling.
- Ability to quickly adopt new technologies and adapt to evolving workflows and project requirements.
- Professional architectural licensure, which would enhance credibility and project leadership capabilities.
Benefits
We proudly offer a fully remote work environment allowing team members to work from anywhere, with a focus on Latin America, South Africa, and the Philippines regions. Our generous paid time off policy gives ample opportunity to rest and recharge, including two weeks of PTO plus federal holidays.
We provide direct mentorship from international industry experts, fostering your professional growth and development. Continuous learning resources and global networking opportunities empower you to expand your expertise and connect with professionals worldwide.
We support a healthy work-life balance through flexible work hours, enabling you to tailor your schedule for optimal productivity and personal wellbeing.
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Executive Assistant
Pavago is an innovative offshore recruitment company dedicated to connecting global companies with exceptional remote talent from multiple regions, including Latin America, Pakistan, the Philippines, and South Africa. This role is embedded within Pavago’s mission to build remote teams that combine cultural fit and professional excellence.
Find this job on getonbrd.com.
Responsibilities
- Inbox & Slack Management: Oversee daily email and Slack communications, ensuring timely responses, organization, and prioritization across internal and external stakeholders.
- Schedule Management: Manage calendars, book meetings, and coordinate time zones to optimize productivity and eliminate friction.
- Task Coordination: Track, prioritize, and follow up on open items and deadlines, keeping things moving at a fast pace.
- Information Management: Capture notes, create to-do lists, and organize documentation to keep the founder fully aligned and on track.
- Proactive Support: Anticipate needs, offer solutions before being asked, and remove bottlenecks to allow the founder to focus on high-impact work.
- High-Level Communication: Act as a liaison with internal teams and external contacts—communicating with clarity, professionalism, and speed.
What Makes You a Perfect Fit
- Admin & EA Experience: You’ve supported high-level executives or fast-paced teams before and know how to keep everything running smoothly.
- Exceptional Organization: You’re detail-obsessed, structured, and always thinking three steps ahead.
- Fast-Paced & Hungry: You thrive in intensity, enjoy being challenged, and are eager to take on responsibility in a high-performance environment.
- Excellent Communicator: You write and speak clearly, know how to adapt your tone, and can be assertive when needed.
- Problem Solver: You don’t just execute tasks—you find better ways to do them and stay ahead of potential issues.
- Discreet & Trustworthy: You’ll be handling sensitive information and must maintain confidentiality and discretion at all times.
Required Experience & Skills
- Admin / EA Background: 2–4 years supporting fast-moving executives or founders, ideally in a startup or high-growth environment.
- Communication Tools Mastery: Experience using Slack, Google Workspace (Gmail, Calendar, Docs), Zoom, and Notion or similar tools.
- Calendar & Inbox Management: Proven ability to manage busy inboxes and complicated calendars with minimal oversight.
- Top-of-Market Talent: You’re sharp, switched-on, and operate at a high level of performance and accountability.
- Thrives in High Expectations: You don’t get overwhelmed by intensity—you rise to the challenge and deliver reliably.
What Does a Typical Day Look Like?
You’ll start your day reviewing and organizing emails, messages, and calendars—clearing blockers, prioritizing tasks, and prepping for upcoming meetings. Throughout the day, you’ll manage communications, book appointments, track to-dos, and follow up on outstanding items. You’ll work closely with CEO, making sure nothing slips through the cracks and helping him stay laser-focused. Everything moves quickly, so being proactive and responsive is key.
Management Accountant
Pavago is an innovative offshore recruitment company dedicated to connecting global companies with exceptional remote talent from multiple regions, including Latin America, Pakistan, the Philippines, and South Africa. This role is embedded within Pavago’s mission to build remote teams that combine cultural fit and professional excellence.
Find this vacancy on Get on Board.
Key Responsibilities
- Financial Management: Set up and manage financial systems using Zoho Books. Maintain accurate records of all financial transactions.
- Invoicing & Receivables: Ensure timely and accurate invoicing, track outstanding payments, and follow up on receivables.
- Cash Flow & Payables Management: Monitor cash flow, manage accounts payable, and ensure all payments are made on time.
- Financial Reporting & Compliance: Generate financial reports, analyze key metrics, and ensure compliance with company policies and financial regulations.
- Collaboration & Communication: Work closely with team members and clients to streamline financial operations and provide necessary insights.
What Makes You a Perfect Fit?
- Experience: Proven experience as a Management Accountant or in a similar financial role.
- Industry Knowledge: Experience working in small companies or startups is a plus.
- Communication Skills: Strong written and verbal communication skills in English.
- Independence: Ability to work independently, meet deadlines, and handle financial tasks efficiently.
Required Skills & Tools
- Zoho Books (mandatory), QuickBooks/Xero (optional)
- Google Suite (Sheets, Docs, Drive, etc.)
- Zoom, WhatsApp, Loom
What Does a Typical Day Look Like?
As a Management Accountant, your day will involve managing financial transactions, preparing invoices, reconciling accounts, monitoring cash flow, generating reports, and communicating with team members to ensure financial efficiency. You’ll work independently while collaborating with key stakeholders to maintain financial accuracy and compliance.
Finance & Operations Analyst
Pavago is an innovative offshore recruitment company dedicated to connecting global companies with exceptional remote talent from multiple regions, including Latin America, Pakistan, the Philippines, and South Africa. This role is embedded within Pavago’s mission to build remote teams that combine cultural fit and professional excellence.
Apply to this job at getonbrd.com.
Key Responsibilities
Finance & Accounting Support
- Allocate incoming funds and expense receivables in internal systems accurately and promptly
- Assist with general bookkeeping and support accounting compliance
- Reconcile accounts and maintain up-to-date, accurate financial records
- Prepare and send Accounts Receivable (AR) reports weekly
- Review and track payables to ensure timely processing
- Follow up on aging receivables to support cash flow and collections
- Prepare and email monthly invoices (e.g., for storage or other services)
Reporting & Analysis
- Generate and maintain daily commission and call reports for the sales team
- Track lead refunds and process refund requests for invalid or poor-quality leads
- Maintain clean, well-organized spreadsheets and financial dashboards
- Identify process discrepancies and proactively escalate or resolve them
Operational & Admin Support
- Monitor shared inboxes for supplier invoices, task-related emails, and follow-ups
- Ensure timely follow-through on tasks by coordinating with internal stakeholders
- Maintain internal documentation and keep operational workflows up to date
- Handle various administrative and ad-hoc business tasks as needed
- Monitor company email accounts and escalate important communications appropriately
Why You’re a Great Fit
- 2–4 years of experience in finance, operations, or administrative roles
- Strong proficiency in Excel/Google Sheets — including formulas, filters, and pivot tables
- Experience with CRMs or accounting tools such as QuickBooks, Salesforce, or HubSpot (a plus)
- Excellent attention to detail — you’re the kind of person who catches the smallest discrepancies
- Highly organized with great time management and task prioritization skills
- Comfortable handling confidential financial data with discretion
- A self-starter who thrives independently but also communicates well in a team environment
A Typical Day in This Role
- Triage shared inboxes and prioritize financial and operational tasks
- Generate and distribute daily reports (commissions, calls, etc.)
- Enter receivables and allocate incoming payments in the system
- Reconcile accounts and follow up on outstanding items
- Coordinate with team members to ensure tasks are moving forward
- Handle administrative support requests as they come in
- Identify issues and bring them to the attention of the appropriate stakeholder
Interview Process
- Zoom Interview — Introductory call to understand your background and experience
- Final Interview — Meet with the client to discuss the role, expectations, and how we work
- Offer & Onboarding — If it’s a match on both sides, we’ll move forward with onboarding
Senior Logistics Coordinator
Pavago is an innovative offshore recruitment company dedicated to connecting global companies with exceptional remote talent from multiple regions, including Latin America, Pakistan, the Philippines, and South Africa. This role is embedded within Pavago’s mission to build remote teams that combine cultural fit and professional excellence.
This posting is original from the Get on Board platform.
Key Responsibilities
- Railcar Fleet Management: Monitor the routing of the railcar fleet and issue precise instructions to move railcars from origins to destinations.
- Invoicing and Voucher Creation: Handle 50% of daily tasks focused on generating invoices and vouchers, ensuring accuracy and timely follow-up on accounts receivable.
- Billing and Document Management: Manage billing processes and maintain accurate documentation, dedicating about 25% of the workday to these activities.
- AR Follow-Up and Management: Manage and follow up on accounts receivable, resolving billing discrepancies and coordinating with clients to ensure timely payments and accurate records.
- Communication and Coordination: Collaborate effectively with internal teams and external partners via MS Teams and Zoom to ensure operational efficiency.
- Workflow Optimisation: Quickly learn and streamline internal systems to optimise processes and enhance productivity.
Required Experience & Skills
- Experience: 3+ years of experience in rail logistics, invoicing, billing, or related areas.
- Software Proficiency: Comfortable using MS Teams, Zoom, and Excel; quick learner on internal tools and systems.
- Communication: Fluent English communication skills are essential, with an understanding of diverse accents preferred.
- Detail Orientation: Strong attention to detail to manage complex logistics and billing tasks accurately.
- Organizational Skills: Highly organized to handle multiple responsibilities and maintain accurate records.
Why You're a Perfect Fit?
- Fluent English: You communicate clearly in English and can adapt to various accents with ease.
- Detail-Oriented: You have a meticulous approach to managing invoices, vouchers, and railcar routing instructions.
- Organized: You keep workflows and documentation structured and up-to-date.
- Quick Learner: You rapidly master new tools and internal systems to improve workflow efficiency.
- Experienced with Systems: You bring experience using logistics or billing systems and regularly identify ways to streamline work processes.
What Does a Typical Day Look Like?
You will spend about half your day managing invoicing and voucher creation, ensuring all accounts receivable follow-ups are handled promptly. Another quarter of your time will focus on billing and document management, maintaining clear and accurate records. The remaining 25% involves overseeing railcar fleet movements—monitoring routing and issuing precise instructions for railcars to move between specific origins and destinations. Frequent use of MS Teams and Zoom will keep you connected with colleagues and partners. As a quick learner, you'll continuously optimise workflows by mastering internal systems and proposing improvements
Property Admin Assistant
Pavago is an innovative offshore recruitment company dedicated to connecting global companies with exceptional remote talent from multiple regions, including Latin America, Pakistan, the Philippines, and South Africa. This role is embedded within Pavago’s mission to build remote teams that combine cultural fit and professional excellence.
Apply directly at getonbrd.com.
Responsibilities
- Ownership Liaison & Property Oversight: Act as the communication hub between ownership and property management teams. Track and ensure execution of directives across multifamily and commercial assets. Maintain alignment with the principal’s investment strategy and vision. Communicate with vendors, tenants, and contractors as necessary.
- Daily Operations & Task Management: Manage maintenance tasks, utilities, and vendor coordination. Organize calendars, contacts, and internal communication systems. Maintain order across all internal systems and digital documents.
- Leasing & Property Support: Monitor leasing activity and ensure timely follow-ups. Manage tenant communication and coordinate with leasing teams. Keep rent rolls, lease data, and compliance records up-to-date.
- Maintenance & Vendor Coordination: Schedule, follow up, and ensure completion of work orders and projects. Negotiate service agreements and evaluate vendor performance.
- Financial Oversight & Administrative Support: Track rent collections and assist with accounting reports and delinquencies. Support with audits, insurance renewals, LLC filings, and expense management. Maintain precise records and assist with financial reconciliation.
- Executive Assistance: Manage the principal’s calendar, communications, and meeting logistics. Draft correspondence, organize notes, and follow up on action items. Handle digital mail and maintain streamlined document intake.
- Acquisition & Sales Support: Assist in tracking real estate listings, broker packages, and investment deals. Support in underwriting analysis and initial deal evaluations.
- Tech & Systems Optimization: Maintain digital file systems and streamline internal workflows. Troubleshoot and manage tools such as Buildium, AppFolio, and Google Workspace.
What Makes You a Perfect Fit
- Organized & Accountable: You take ownership of your responsibilities and never let details fall through the cracks.
- Communicative & Professional: You have excellent interpersonal and written communication skills.
- Strategic & Analytical: You're not just task-oriented—you understand how your work ties into the bigger picture.
- Tech-Forward: You’re proficient with modern tools and quick to adopt new systems to improve efficiency.
Required Experience & Skills
- 2+ years of experience supporting an executive or managing real estate operations.
- Exceptional written and verbal English communication.
- Strong analytical and financial skills.
- Proficiency with tools such as Buildium, AppFolio, Google Workspace, and Excel.
- Bachelor’s Degree in Business, Real Estate, or a related field is a plus
- Familiarity with the San Diego real estate market is a plus.
What Does a Typical Day Look Like?
You'll start your day by reviewing the owner’s calendar, urgent maintenance requests, and ongoing vendor projects. You’ll shift between tasks such as reviewing leasing data, handling tenant inquiries, and coordinating with contractors. Midday may include strategy calls, for which you’ll document action items and prepare follow-ups. The afternoon might involve financial tracking, digital mail sorting, or assisting with underwriting for a new property. You’ll play a key role in ensuring the principal stays focused and informed while operations stay seamless.
Freight Logistics & Billing Specialist
Apply to this job directly at getonbrd.com.
Key Responsibilities
- Railcar Fleet Management: Monitor the routing of the railcar fleet and issue precise instructions to move railcars from origins to destinations.
- Invoicing and Voucher Creation: Handle 50% of daily tasks focused on generating invoices and vouchers, ensuring accuracy and timely follow-up on accounts receivable.
- Billing and Document Management: Manage billing processes and maintain accurate documentation, dedicating about 25% of the workday to these activities.
- AR Follow-Up and Management: Manage and follow up on accounts receivable, resolving billing discrepancies and coordinating with clients to ensure timely payments and accurate records.
- Communication and Coordination: Collaborate effectively with internal teams and external partners via MS Teams and Zoom to ensure operational efficiency.
- Workflow Optimisation: Quickly learn and streamline internal systems to optimise processes and enhance productivity.
Required Experience & Skills
- Experience: 3+ years of experience in rail logistics, invoicing, billing, or related areas.
- Software Proficiency: Comfortable using MS Teams, Zoom, and Excel; quick learner on internal tools and systems.
- Communication: Fluent English communication skills are essential, with an understanding of diverse accents preferred.
- Detail Orientation: Strong attention to detail to manage complex logistics and billing tasks accurately.
- Organizational Skills: Highly organized to handle multiple responsibilities and maintain accurate records.
Why You're a Perfect Fit?
- Fluent English: You communicate clearly in English and can adapt to various accents with ease.
- Detail-Oriented: You have a meticulous approach to managing invoices, vouchers, and railcar routing instructions.
- Organized: You keep workflows and documentation structured and up-to-date.
- Quick Learner: You rapidly master new tools and internal systems to improve workflow efficiency.
- Experienced with Systems: You bring experience using logistics or billing systems and regularly identify ways to streamline work processes.
What Does a Typical Day Look Like?
Chief of Staff Operations
Apply to this job opportunity at getonbrd.com.
Key Responsibilities
- Own and oversee day-to-day operations across internal teams to ensure seamless client delivery and internal workflows.
- Lead and manage a diverse, global team of 12+ offshore talent, fostering clarity, collaboration, and accountability.
- Develop, document, and enforce scalable Standard Operating Procedures (SOPs), workflows, and operational systems to support growth.
- Optimize internal tools and automations utilizing platforms such as Zapier, Make (formerly Integromat), Notion, and Airtable.
- Ensure effective cross-functional coordination between sales, content creation, client success, and delivery teams to deliver excellent client outcomes.
- Drive continuous improvements by proactively identifying operational bottlenecks and deploying solutions.
- Recruit, onboard, mentor, and coach new operations team members as the company expands.
- Experiment with and implement AI-based tools and workflows to enhance internal efficiency and productivity.
- Directly support the CEO with strategic operations, reporting, and systems scaling initiatives.
Who We’re Looking For
Preferred Qualifications
- Experience working in agency or service-based business environments, bringing insights into client delivery optimization and service excellence.
- Proficiency building advanced Airtable dashboards and custom automations to visualize data and support decision-making.
- Background in content or marketing operations, understanding how operational workflows support content production and campaign success.
- Strong focus on operational efficiency improvements and strategies for enhancing profit margins through technology and process innovation.