Executive Assistant
ElevateOS
Salary:
Gross salary
$2000 - 2500
Type:
Full time
Tags: CRM English Remote Work Vendor Management
ElevateOS is a platform that partners with residential communities to provide residents with on demand services, experiences, and everyday conveniences directly through their building’s app. Our services include fitness, housekeeping, handyman support, moving, pet services, concierge coordination, and more.
We are looking for a highly organized and tech savvy Executive Assistant to work directly with leadership on a wide range of operational, administrative, and project based initiatives. This role is ideal for someone who thrives in a fast paced environment, understands modern technology and AI tools, and can execute tasks quickly with strong attention to detail.
You will support leadership across multiple areas of the business including operations, reporting, communication, recruiting coordination, research, process management, and special projects.
Apply without intermediaries from Get on Board.
Responsibilities
The Executive Assistant will support day to day operations and help improve efficiency across multiple departments and initiatives.
Responsibilities include:
- Managing calendars, scheduling, and coordination for meetings and projects
- Assisting with operational tasks, reporting, and administrative workflows
- Organizing documents, spreadsheets, and internal systems
- Conducting research and compiling information for leadership
- Assisting with presentations, project coordination, and follow ups
- Using AI tools and technology platforms to improve efficiency and automate tasks
- Helping manage communication across internal teams and external partners
- Assisting with process documentation and SOP creation
- Supporting task management and helping prioritize deadlines
- Handling a variety of ad hoc and task oriented assignments across the business
Requirements
- Previous experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High attention to detail and ability to follow through independently
- Comfortable working in a fast paced and constantly evolving environment
- Strong problem solving skills and ability to think proactively
- Tech savvy with the ability to quickly learn new software platforms
- Comfortable using AI tools such as ChatGPT and other productivity technologies
- Strong experience with Google Workspace, spreadsheets, and digital collaboration tools
- Ability to manage confidential information professionally
Desirable
- Experience with Airtable, HubSpot, ActiveCampaign, Canva, or project management tools
- Experience building workflows or automations using AI or no code tools
- Background in operations, startups, or fast growth companies
- Experience with reporting and data organization
- Basic marketing, design, or social media experience
- Experience supporting executives or founders directly
- Familiarity with residential, hospitality, concierge, or service based businesses
What We offer
- Fully remote position
- Competitive compensation structure
- Opportunity to work directly with leadership on high impact projects
- Exposure to multiple areas of business operations and growth strategy
- Fast paced and entrepreneurial work environment
- Opportunity to develop skills in AI, operations, automation, and business management
- Growth opportunities within a rapidly expanding company
Source: GetOnBoard | Main Category: Op. Management